Provide the parties relating to the customs declaration under “Parties”. You can provide details of the following parties: contact person, declarant, declarant’s representative, importer, exporter and other trader (e.g. the party responsible for VAT).
General information about providing the trader identifier
Every party to the declaration must have an identifier, either an EORI number or some other unique identifier. If the declarant and the declarant’s representative are businesses, both the declarant’s and the representative’s EORI numbers shall be provided. The importer’s EORI number must be provided also when the importer and the declarant are the same business.
The EORI number of a Finnish business is a trader identification number consisting of the Business ID and the country code (FI1234567-8). Apply for the EORI registration from Customs in advance, if you need it. If you are using another identification number, write the country code first followed directly by the number. Do not include spaces in the identification number.
In addition to this identifier you can also provide the trader office code issued by Customs. If you provide the trader office identifier in the declaration, the service retrieves for customs clearance decisions and customs clearance details the address details already in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office code in our “My details” service.
Under “Declarant”, “Representative” and “Importer”, some of the details will be filled in automatically when you tick the box “Use the details of the authenticated trader”. The address details according to the trader office will then be completed in the declaration. As default, the address of the business’s head office according to the BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign company, the address used when registering for EORI may be displayed instead If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code.
The periodic filing, i.e. the consolidated invoice, will also be sent to the address according to the trader office code you have provided, if the you have a payment deferment authorisation and you haven’t provided any e-invoicing address under additional information in the declaration.
If the trader doesn’t have an EORI number, provide one of the following identifiers:
- Finnish traders: Business ID beginning with the country code, name and address
- foreign traders: VAT number beginning with the country code, name and address
- Finnish individuals: personal identity code beginning with the country code, name and address
- foreign individuals: date of birth beginning with the country code, name and address.
The contact person is the submitter of the declaration. Customs may contact the contact the contact person for further information.
If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”, and the field for trader office code will be completed automatically in the declaration. If you’re not using the details of the authenticated trader, enter your name, email address and phone number in the fields.
The declarant is responsible for placing the goods under the procedure and for the accuracy of the declaration. The importer is usually entered as the declarant. In the case of indirect representation, the representative is entered as the declarant.
If you tick the box “Use the details of the authenticated trader” and you have saved the trader office code in advance in the settings, the field for trader office code will be completed automatically in the declaration.
If you’re not using the details of the authenticated trader, provide an EORI number, a Finnish Business ID or a private individual’s personal identity code as the identification number. For individuals, provide the country code FI and the personal identity code. If the individual doesn’t have a Finnish personal identity code, enter the country code and the date of birth in the format dd.mm.yyyy.
If the identification number is an EORI number or a Finnish Business ID, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code, city, country, trader nature and transaction language. Select the trader nature and transaction language from the dropdown menu.
If you are lodging the declaration as a representative on someone else’s behalf, add your details under “Representative” by clicking on the button “+Add representative”. A forwarding agency, for example, can act as a representative. The representative must always have an EORI number.
If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated trader”, and the trader office code will be filled in automatically in the declaration.
If you’re not using the details of the authenticated trader, enter the identification number in the declaration. If the identification number is an EORI number or a Finnish Business ID, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code and city and select the country and the trader nature from the drop-down menu.
Select the status of representation from the drop-down menu. In a customs declaration for low-value goods, the status of representation must be indirect representation.
The declarant is provided as the importer.
If the importer is a business, the EORI number must be provided as the importer’s identification number.
Enter the importer’s identification number, name, street address, postal code, city, country and trader nature. The trader nature is selected from the drop-down menu.
The exporter is the last seller before the import of the goods into the customs or fiscal territory of the EU.
Additional fiscal traders (IOSS registered trader)
If the VAT is paid e.g. by an online store registered for the IOSS, the service fills in the identifier of the IOSS-registered trader based on your earlier choices. If the service has not filled in the identifier, provide the VAT number (beginning with the letters IM) of the IOSS registered trader as the business’s identifier. The service will automatically fill in the name and address details on the basis of the identifier.
Read more on the website of the Finnish Tax Administration VAT special scheme (One Stop Shop).