On the page “Declaration header”, provide the following details:
- the references you use
- additional declaration type
- inland mode of transport
- country of dispatch
- location of goods
- transport costs to the destination
- additional information
- additional documents
As trader reference, provide a free-form reference that specifies the customs declaration. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters.
Additional declaration type
If the goods have already arrived in Finland and can be presented to Customs either at the warehouse or at the place of arrival, select “A – Standard customs declaration”. If you are lodging a declaration prior to the presentation of the goods and you know the identifier of the previous document, select “D – Pre-lodged standard customs declaration”.
Tax determination date
If you are lodging the declaration retrospectively, provide the arrival date of the goods as the tax determination date. Select the date when the goods were presented or should have been presented to Customs to be placed under the import procedure.
Unique consignment reference (UCR)
If the consignor has issued a UCR (Unique Consignment Reference), which remains the same throughout the supply chain, provide it under “Unique consignment reference (UCR)”. The UCR can be a WCO (ISO 15459) code or an equivalent.
Inland transport mode
Select the mode of transport code according to the means of transport that carries the goods to their location.
Under “Dispatch”, provide the original non-EU country of dispatch of the goods. Please note that the country of dispatch is not always the same as the country where the online store is located. You can find the code for the country of dispatch from the dropdown menu by typing the beginning of the country name or code in the field or by using the search function.
Customs warehouse or temporary storage: identification of warehouse
The goods are often in a temporary storage facility at an airport or port. In such case, provide the identification of warehouse, indicated e.g. in the arrival notice from the transport company. The identification of warehouse is the EORI number with code extensions (e.g. FI1234567-800101).
Under “Goods location”, provide the location details when the goods aren’t in a temporary storage facility or in a customs warehouse. For example, if the goods are at the customs office of entry when the declaration is submitted, provide the address details of the customs office of entry.
Under “Customs valuation”, provide the transport costs to the destination. Provide the amount of transport costs in the field “Amount” and the currency in the field “Currency”, if they have been itemised in the invoice and are not included in the transaction price.
The service will automatically fill in the additional information code “FIPDF” under “Additional information”. This means that the service generates a PDF document in the prescribed form, and it can be retrieved later from the e-service. Don’t remove this information if you need e.g. a decision on release that you will present to the transport company or the warehouse keeper.
If you need to provide other additional information, you can add it by clicking “+Add information”. Select the appropriate code from the dropdown menu. If you have added an additional information code row by mistake, you can remove it by ticking the box next to the row and clicking the button “Remove selected” above the rows. An additional information code may require a free-form description.
The invoice or other similar document, such as the order confirmation, must always be provided in the import declaration. If there are other additional documents that concern the goods and that shall be declared to Customs, provide them too. Provide here the additional documents concerning the whole declaration.
Add the details of a document by clicking “+Add document”. From the dropdown menu, select the type of additional document and provide the identifier, such as the number of the additional document or other identifier. The service will automatically fill in the attachment reference, if you upload a document as an attachment.
You don’t need to upload a document you have provided as an additional document, unless Customs separately asks for it. You can upload an attachment by clicking “Upload file”. The supported attachment file types are PDF, JPG, PNG and TIF. The maximum attachment size is 5 MB.
You can, if necessary, add documents by clicking “+Add document”. If you have added an additional document row by mistake, you can remove it by ticking the box next to the row and clicking the button “Remove selected” above the rows.