Parties

Under “Parties”, provide the details of the parties.

The following details are mandatory: contact person, representative (if any) and trader at exit.

The field “Email address for notifications” is filled in automatically if you have given your consent for electronic notice of decisions. Don’t change or remove the email address. If you wish to change the email address for electronic notice, do it under “Settings”. Read the detailed guidance: Settings – Customs instructions.

General information about providing details of the parties

The trader at exit and the representative must always have an EORI number. The service will automatically fill in the name and address details based on the EORI number you have provided. 

The EORI number of a Finnish company is a trader identification number consisting of the Business ID and the country code (FI1234567-8). You can check the validity of the company’s EORI number in the Commission’s EORI number validation service. If you don’t have an EORI number and you need it, apply for the registration from Customs in advance. 

In addition to the identification number, you can also provide the trader office code issued by Customs. If you provide the trader office code in the notification, the service will automatically complete, in the details to be archived by Customs, the address details already available in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office code in our “My Details” service.

Under “Declarant” and “Representative”, some of the details will be displayed automatically when you tick the box “Use the details of the authenticated trader”. The address details according to the trader office code will then be completed in the notification. As default, the address of the business’s head office according to the Finnish Business Information System BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign company, the address used when registering for EORI may be displayed instead. If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code.

Contact person

The contact person is the submitter of the notification. If needed, Customs may ask the contact person for additional information. 

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”. The service will then automatically complete the details of the contact person. If you are not using the details of the authenticated person, enter your name, email address and phone number in the fields. 

Representative

If you are submitting the notification as a representative, add your details under “Representative” by clicking on the button “+Add representative”. A forwarding agency, for example, can act as a representative. The representative must always have an EORI number if the representative is a company. The service automatically fills in ”2 – Direct representation” as the status of representation.

If you are not using the details of the authenticated trader, enter the identification number in the notification. The service will automatically complete the fields for name and address details as well as trader nature, if the identification number is an EORI number. Otherwise, enter the name, street address, postal code and city and select the country from the drop-down menu.

Trader at exit

Provide the trader that operates the means of transport used to transport the goods from the place of exit.

The declarant is responsible for ensuring that the details provided in the notification are correct.

If you’re not using the details of the authenticated trader, provide the EORI number as the identification number. When you have provided the EORI number, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code, city, country, trader nature and transaction language.

In the notification, the trader nature can be, for example, 

• ”Y – Company/Finland” if the trader is a Finnish company.
• ”E – Company/EU” if the trader is established in an EU country other than Finland.

If you wish to receive the printouts and decisions concerning this notification in another language, change the transaction language from the drop-down menu.