Declaration header

Under “Declaration header”, there are fields e.g. for the following details:

  • the reference or references you use
  • the declaration type and additional declaration type
  • the quantities of the goods covered by the declaration
  • customs offices 
  • location of goods.

The service fills in some of the details automatically.

Basic information 

Provide here the required basic information. Read the detailed guidance below.

Trader reference and additional trader reference 

The trader reference specifies the customs declaration and it is a free-form reference issued by the declarant. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters. Under “Additional trader reference”, you can provide some other reference, e.g. the representative’s own reference number.

Declaration type and additional declaration type

The service fills in the declaration type and additional declaration type automatically based on your earlier choices. If the declaration type is incorrect, you’ll have to start lodging the declaration all over again.

Actual date of export 

As the actual date of export, provide the last day of the month of export. The service automatically suggests the last day of the previous month. 

Total amount invoiced

Provide the invoiced price as the total amount invoiced and the invoice currency. The price is the amount actually paid or to be paid for the goods, taking into account the cash, quantity and other discounts. Unlike regarding the statistical value, no additions or deductions are made regarding the total amount invoiced, and it is not converted into euros if the invoice currency is not euro. 

Provide the price with no more than 2 decimal places.

Invoice currency

Select the invoice currency from the drop-down menu. If the currency indicated in the invoice is not included on the list, select EUR and convert the total amount invoiced into euros

Nature of transaction

The service fills in the nature of transaction automatically.

Country of export 

The service fills in this detail automatically based on your earlier choices, and it cannot always be changed. The country of export is Finland, if the export consignment is formed in Finland. If the export consignment arrives from another EU country and exits the EU via Finland, the country of export is the EU country where the goods were dispatched for export.  

The country of export is part of safety and security data. 

Country of destination 

The service fills in the country of destination automatically based on your earlier choices. This detail can still be changed.

Customs office of exit

For goods in pipelines, always provide “FI002002 (Electronic Service Centre, export)” as the customs office of exit.

Delivery terms

Provide the delivery terms. From the drop-down menu, select the INCOTERM code, that is, the delivery terms that determine, for example, the division of responsibilities between the seller and the buyer. The delivery terms are agreed on for example in the commercial contract. The menu will be displayed when you click on the field “INCOTERM code”. If you are not using the Incoterms published by the ICC (International Chamber of Commerce), select the code “XXX – other delivery terms” and provide a free-form description, e.g. “Ex warehouse Turku factory” in the text field.

In the field “Location”, provide the name of the location or terminal specified in the terms of delivery. UN/LOCODE is not normally provided as the terms of delivery location. UN/LOCODE is the United Nations Code for Trade and Transport Locations. From the drop-down menu, select the code of the country of destination according to the location specified in the terms of delivery.

Additional information

If needed, provide one or more than one header level additional information code under “Additional information”. If you need to provide other additional information, clicking on “+ Add additional information”. 

The code “FIPDF” is always pre-selected by default. Do not unselect it if you wish to receive decisions concerning your declaration in PDF format.

Select the appropriate code from the drop-down menu. If needed, provide the description of the additional information code in the field “Description”.