Goods item

Provide goods with the same commodity code and goods description under one goods item. If there are e.g. several commodity codes, provide them as separate goods items.

The goods item details include e.g.

  • transport charges method of payment and unique consignment reference (UCR)
  • combined nomenclature code and description of goods
  • gross mass
  • packages
  • the previous documents, when the previous document is not an export declaration
  • additional information codes
  • additional documents, if any, and other reference details
  • trader details.

Commodity and basic information

Provide here the required basic information about the goods item. Read the detailed guidance below.

Transport charges method of payment

Enter the transport charges method of payment here, if the goods items have different methods of payment. Otherwise, provide the method of payment under “Transport information”. The detail can only be provided at one level.

The transport charges method of payment is part of safety and security data. 

Unique consignment ref. (UCR)

If the goods items have different references, enter the UCR here. Otherwise, provide the UCR in the declaration header details.
The UCR can be a WCO (ISO 15459) code or some other similar code.

Country of destination

Provide the country of destination. The country of destination is the country to which the goods are finally exported. The country of destination is provided for each goods item even if it is the same.

Combined nomenclature code

Provide the 6-digit commodity code of the goods. 

If you don’t know the commodity code, you can look it up in the commodity code service Fintaric or in the Taric database or ask the Customs Information Service. You can also go to Fintaric by clicking on the link displayed in the service. If the commodity code you have chosen is subject to restrictions or national additional codes, they will be displayed under “TARIC information”. Read more about commodity codes on the Customs website. 

Description of goods (Taric) 

This field is filled in automatically when you have entered a valid commodity code.

Description of goods (trader)

In the field “Description of goods”, provide the common trade name based on which the goods can be identified. You cannot use a general name describing the goods or just a model or product number. The goods description must be a verbal description of the goods.

For example, “clothes” is not sufficient – you have to specify what kind of clothes they are, such as “women’s nightdresses of cotton”. The description “spare parts” is not sufficient – you have to specify what kind of spare parts they are, e.g. “car windshield” or “fanbelt”.

If you have provided a commodity code that requires a certificate or licence, the heading “Certificates” will be displayed under the field “Description of goods”. The required document will be indicated under the heading. Attach the document to the declaration under “Additional documents”.

Dangerous goods

Provide the UN dangerous goods (UNDG) number for transports of dangerous goods.

CUS code

The CUS code is a European identifier relating to exports and imports of dangerous chemicals. Check e.g. in the TARIC database, whether a CUS code that requires measures has been assigned to the commodity code. If yes, provide the CUS code here. Please note that if you provide the CUS code, you still have to provide the goods description. Read more about the CUS codes on the website of the European Chemicals Agency.

Values and quantities

Enter the gross mass in kilograms. This detail is mandatory. The gross mass is the weight of the goods including packaging, without the means of transport or containers. If the gross mass is below 1 kg, enter the value e.g. in the format “0,654”, but with no more than 6 decimals. If the mass exceeds 1 kg, you can enter the value rounded off to the closest full kilogram according to the rounding rules.

Packages

Provide the package details. A package refers to a unit that cannot be divided without first undoing the packing. 
In the field “Kind of packages”, select the code that indicates the kind of packages. 

In the field “Number of packages”, enter the number of individual packages. This detail need not be provided for bulk goods. The following kinds of packages are considered bulk goods: VQ, VG, VL, VY, VR, VS and VO.

If a package contains several goods items, enter one (1) as the number of packages in the details of at least one of the goods items. In the details of the other goods items in the same package, enter zero (0) as the number of packages.

In the field “Shipping marks”, provide a free-form description of the marks and numbers on packages. If the packages are not marked, enter “No markings”. If you have entered zero as the number of packages, provide the same package markings as on the item for which the total number of packages has been provided.

If there are several kinds of packages for the goods, provide them on separate rows. A new row will be displayed when you click on ”+Add package”.

Additional documents

You can add an additional document by clicking on “+ Add document”. Fill in at least the columns “Document type” and “Document ID”.
You don’t need to upload the document as an attachment to the declaration, unless Customs specifically asks for it.

If you want to upload a document as an attachment, click on “Add attachment”. The supported attachment file types are pdf, jpg, png and tif. The maximum attachment size is 5 MB. When you have uploaded the attachment, the service automatically fills in the column “Attachment reference” with the reference number issued by Customs.

Additional information

If you need to provide additional information on the goods item, you can add it by clicking on “+ Add information”. Select the additional information code in the drop-down menu for the field “Code”. Provide the information that the additional information code requires in the field “Description”. You can select more than one additional information code, if necessary.

For example, if you are submitting a declaration for cars, provide the vehicle identification numbers with the additional information code “FIXBC”.

Previous documents

Provide the previous document. Choose the previous document type from the drop-down menu under “Previous document type”. Select the type as follows:

  • If the previous document is a temporary storage declaration, provide N337 as the type. If the previous document is an entry summary declaration, provide N355 as the type.
    • As the reference, provide the MRN.
    • You should also provide the house level transport document identifier and the goods item number.
  • If the previous document is a transit declaration, you must have provided the additional information code FIXTT under “Additional information” at declaration header level. After this, you can select the transit code, for example: 
    • Provide “N821 – External Union/common transit declaration (T1)” as the type and the transit MRN as the reference, if the goods are undeclared.
    • Provide “N820 – Union/common transit declaration – Mixed consignments (T)” as the type and the transit MRN as the reference, if the transit contains both T1 and T2 goods (so-called mixed consignments).

Consignee

Provide the consignee here if the goods items have different consignees. Otherwise, provide it under ”Parties”. 

Consignor

Provide the consignor here if the goods items have different consignors. Otherwise, provide it under ”Parties”.

Additional AEO supply chain actors

Provide the additional AEO supply chain actors here if the goods items have different additional AEO supply chain actors. Otherwise, provide it under ”Parties”.