Declaration header

Under “Declaration header”, there are fields e.g. for the following details:

  • the reference or references you use
  • the quantities of the goods covered by the declaration
  • customs offices 
  • location of goods
  • the previous documents, when the previous document is an export declaration.

Basic information 

Provide here the required basic information.

The trader reference is a free-form reference issued by the declarant that identifies this declaration. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters.

Under “Additional trader reference”, you can provide some other reference, e.g. the representative’s own reference number.

Complete the field “Unique consignment reference (UCR)” only if the consignor has issued a UCR, which remains the same throughout the supply chain. The UCR can be a WCO (ISO 15459) code or some other similar code.It can be provided either here or at goods item level. 

Enter the total gross mass of the consignment in kilograms. The gross mass also includes the weight of the packages.

Customs offices

Choose the customs office of exit from the drop-down menu. The place of exit is the last customs office through which the goods physically exit the customs territory of the EU. 

The place of exit for goods carried by sea is the customs office in the area where the goods are loaded onto a non-regular shipping service vessel, provided that the vessel operates outside Finland’s territorial waters. A non-regular shipping service means that the vessel operates between different locations in the EU customs territory using a route that has not been granted a regular shipping service authorisation as referred to in customs legislation. 

Locations

Under “Location of goods”, indicate where the goods are when they are presented to Customs and are available for inspection by Customs. The location may be e.g. a temporary storage facility or a customs warehouse, a place approved or designated by Customs or, in force majeure situations, some other place. In the exit summary declaration, the most common type of location is “C – Approved place” or “D – Other”.

First, choose the type of location code from the drop-down menu. The other location details will be displayed after you have chosen the type of location. Provide the location details as follows:

  • If the goods are at the place of exit (not in temporary storage) at the time of presentation:
    • Choose “D” as the type of location code.
    • Provide the street address as the address.
  • If the goods are in a customs warehouse, at the time or presentation:
    • Choose “B” as the type of location code.
    • Under “Authorisations”, provide the number of the warehousing authorisation.
    • The field “Additional identifier” is not in use.
  • If the goods are, at the time of presentation, in a temporary storage facility or in another location approved by Customs (in a location that has the authorisation as a location approved by Customs or the status as an export warehouse):
    • Choose “C” as the type of location code.
    • Choose either "X ‒ Identification of warehouse (EORI number with extensions)” or "Z ‒ Street address" as the qualifier of location.
      • If you chose “X”, enter the warehouse ID in the “Identification of warehouse” field.
      • If you chose “Z”, enter the street address in the address fields.

Contact person for control

Provide the contact person’s name and email address that Customs can contact, if the goods are subject to control. The email address can be a shared email address. You can also provide a phone number.

Previous documents

Provide the previous document here when it is an export declaration. Otherwise, provide the previous document in the goods item details. 
Choose “N830 – Goods declaration for exportation” and provide the export MRN as the reference.

Additional documents

Provide here the details of the additional documents concerning the whole declaration. Additional documents are usually not required in an exit summary declaration.

Add a document by clicking on “+Add document”. From the drop-down menu, select the type of additional document and provide the document ID, such as the number of the additional document or other identifier. 

You don’t need to upload the document as an attachment, unless Customs specifically asks for it. You can, however, speed up the processing of the declaration by uploading the document already when filling in the declaration. You can upload an attachment by clicking on “Add attachment”. The supported attachment file types are pdf, jpg, png and tif. The maximum attachment size is 5 MB. If you upload a document as an attachment, the service will automatically fill in the field “Attachment reference”.

You can, if necessary, add documents by clicking on “+ Add document”. If you have added a document row by mistake, remove it by ticking the box next to the “Type” column and clicking on the button “Remove selected”. 

Additional information

If needed, provide one or more than one header level additional information code under “Additional information”. If you need to provide other additional information, click on “+ Add additional information”. 

Select the appropriate code from the drop-down menu. If needed, provide the description of the additional information code in the field “Description”.

  • Select the code FIXTT if the previous document is a transit declaration.
  • Select the code FIXKK if you are declaring pallets, containers and means of transport carried under a transport contract exiting the customs territory of the EU.

Additional reference

In Finland, no Y codes are provided in an exit summary declaration, so leave this section blank.