Goods item

Provide goods with the same goods description under one goods item. If there are, e.g. several goods descriptions, provide them as separate goods items.

The goods item details include e.g.

  • goods description
  • packages
  • previous documents.

Commodity and basic information 

Description of goods (trader)

In the field “Description of goods”, provide the common trade name based on which the goods can be identified. You cannot use a general name describing the goods or just a model or product number. The goods description must be a verbal description of the goods.

For example, “clothes” is not sufficient – you have to specify what kind of clothes they are, such as “women’s nightdresses of cotton”. The description “spare parts” is not sufficient – you have to specify what kind of spare parts they are, e.g. “car windshield” or “fanbelt”.

Packages

Provide the package details. A package refers to a unit that cannot be divided without first undoing the packing. 
In the field “Kind of packages”, select the code that indicates the kind of packages. 
 
In the field “Number of packages”, enter the number of individual packages. This detail need not be provided for bulk goods. The following kinds of packages are considered bulk goods: VQ, VG, VL, VY, VR, VS and VO.

If a package contains several goods items, enter one (1) as the number of packages in the details of at least one of the goods items. In the details of the other goods items in the same package, enter zero (0) as the number of packages. 

In the field “Shipping marks”, provide a free-form description of the marks and numbers on packages. If the packages are not marked, enter “No markings”. If you have entered zero as the number of packages, provide the same package markings as on the item for which the total number of packages has been provided. 

If there are several kinds of packages for the goods, provide them on separate rows. A new row will be displayed when you click on ”+Add package”.

Additional documents

You can add an additional document by clicking on “+ Add document”. Fill in at least the columns “Document type” and “Document ID”.
You don’t need to upload the document as an attachment to the declaration, unless Customs specifically asks for it.

If you want to upload a document as an attachment, click on “Add attachment”. The supported attachment file types are pdf, jpg, png and tif. The maximum attachment size is 5 MB. When you have uploaded the attachment, the service automatically fills in the column “Attachment reference” with the reference number issued by Customs.

Additional information

If you need to provide additional information on the goods item, you can add it by clicking on “+ Add information”. Select the additional information code in the drop-down menu for the field “Code”. Provide the information that the additional information code requires in the field “Description”. You can select more than one additional information code, if necessary.
For example, if the consignment contains cars, provide the vehicle identification numbers with the additional information code FIXBC. 

Previous documents

Provide the previous document. Choose the previous document type from the drop-down menu under “Previous document type”. Select the type as follows:

  • If the previous document is a temporary storage declaration, provide N337 as the type. If the previous document is an entry summary declaration, provide N355 as the type.
    • As the reference, provide the MRN.
    • You should also provide the house level transport document identifier and the goods item number. If you have provided the additional information code FIPML, you should only provide the master level transport document.
  • If the previous document is a transit declaration, provide “N821 – provide “N821 – External Union/common transit declaration (T1)” as the type and the transit MRN as the reference.
  • If the previous document is a transit declaration covering both T1 and T2 goods (so-called mixed consignments), provide “N820 – Union/common transit declaration – Mixed consignments (T)” as the type and the transit MRN as the reference.

Additional AEO supply chain actors

Provide the additional AEO supply chain actors, if the goods items have different additional AEO supply chain actors. Otherwise, provide it under ”Parties”.