Parties

Under “Parties”, provide the header level details of the parties.

The details of the contact person, declarant and representative (if any) as well as the carrier are mandatory. You can also provide the following details: consignor, consignee and additional AEO supply chain actors.

The field “Email address for notifications” is filled in automatically if you have given your consent for electronic notice of decisions. Don’t change or remove the email address. If you wish to change the email address for electronic notice, do it under “Settings”. Read the detailed guidance: Settings – Customs instructions.

General information about providing details of the parties

The declarant, representative and exporter must always have an EORI number, if they are companies. The service will automatically fill in the name and address details based on the EORI number you have provided. 

The EORI number doesn’t need to be provided as the identifier for other parties (e.g. consignor and consignee). 

The EORI number of a Finnish company is a trader identification number consisting of the Business ID and the country code (FI1234567-8). You can check the validity of the company’s EORI number in the Commission’s EORI number validation service. If you don’t have an EORI number and you need it, apply for the registration from Customs in advance.

In addition to the identification number, you can also provide the trader office code issued by Customs. If you provide the trader office code in the declaration, the service will automatically complete, in the declaration details to be archived by Customs, the address details already available in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office code in our “My Details” service.

Under “Declarant” and “Representative”, some of the details will be displayed automatically when you tick the box “Use the details of the authenticated trader”. The address details according to the trader office code will then be completed in the declaration. As default, the address of the business’s head office according to the Finnish Business Information System BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign company, the address used when registering for EORI may be displayed instead. If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code.

Contact person

The contact person is the submitter of the declaration. If needed, Customs may ask the contact person for additional information. 

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”, and the field for trader office code will be completed automatically. If you are not using the details of the authenticated person, enter your name, email address and phone number in the fields.

Declarant

The declarant is responsible for ensuring that the details provided in the declaration are correct. 

If you are not using the details of the authenticated trader, provide an EORI number or a private individual’s personal identity code as the identification number. When you have provided the EORI number, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code, city, country, trader nature and transaction language.

In an exit summary declaration, the trader nature can be, for example, 

  • ”Y – Company/Finland” if the trader is a Finnish company.
  • ”E – Company/EU” if the trader is established in an EU country other than Finland.

If you wish to receive the printouts and decisions concerning this declaration in another language, change the transaction language from the drop-down menu. 

The declarant must have an EORI number, but the company can be established outside the EU.

Representative

If you are submitting the declaration as a representative, add your details under “Representative” by clicking on the button “+Add representative”. A forwarding agency, for example, can act as a representative. The representative must always have an EORI number if the representative is a company. The service automatically fills in ”2 – Direct representation” as the status of representation.

If you are not using the details of the authenticated trader, enter the identification number in the declaration. The service will automatically complete the fields for name and address details as well as trader nature, if the identification number is an EORI number. Otherwise, enter the name, street address, postal code and city and select the country from the drop-down menu.

Consignee

If all goods items in the declaration have the same consignee, provide the details of the consignee here and tick the box “Use the same consignee in the entire declaration”. If the goods are intended for several different consignees, provide the details under “Goods items”.

Only an EORI number can be provided as the consignee’s identification number. The consignee’s identification number isn’t usually provided in the exit summary declaration, because consignees outside the EU don’t have EORI numbers. If the consignee does not have an EORI number, leave the field “Identification number” blank and provide the consignee’s name and address details.

Consignor

Provide the details of the consignor. If all goods items have the same consignor, the consignor must be provided here.
If the goods are dispatched by several different consignors, provide the details of the consignors under “Goods items”.

Only an EORI number can be provided as the consignor’s identification number. When you provide the consignor’s EORI number, the service will fill in the other details automatically.

If the consignor does not have an EORI number, leave the field “Identification number” blank and provide the consignor’s name and address details.

Carrier 

Provide the carrier that transports the goods from the place of exit. The EORI number or the TCUIN is provided as the carrier’s identification number. When you enter the carrier’s EORI number, the service will fill in the other details automatically.

This detail is mandatory.

Additional AEO supply chain actors 

Provide the EORI number of the additional AEO supply chain actor or an identification number that is in accordance with an international MRA agreement and corresponds to the AEO actor’s identification number. Select a role for the additional AEO supply chain actor.