Parties

Under “Parties”, provide the header level details of the parties.

The details of the contact person, declarant and representative (if any) as well as the carrier are mandatory. You can also provide the details of the additional AEO supply chain actors.

The field “Email address for notifications” is filled in automatically if you have given your consent for electronic notice of decisions. Don’t change or remove the email address. If you wish to change the email address for electronic notice, do it under “Settings”. Read the detailed guidance: Settings – Customs instructions.

General information about providing details of the parties

The parties must have an EORI number. 

The service will automatically fill in the name and address details based on the EORI number you have provided. 

The EORI number of a Finnish company is a trader identification number consisting of the Business ID and the country code (FI1234567-8). You can check the validity of the company’s EORI number in the Commission’s EORI number validation service. If you don’t have an EORI number and you need it, apply for the registration from Customs in advance. 

In addition to the identification number, you can also provide the trader office code issued by Customs. If you provide the trader office code in the notification, the service will automatically complete, in the details to be archived by Customs, the address details already available in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office code in our “My Details” service.

Under “Declarant” and “Representative”, some of the details will be displayed automatically when you tick the box “Use the details of the authenticated trader”. The address details according to the trader office code will then be completed in the declaration. As default, the address of the business’s head office according to the Finnish Business Information System BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign company, the address used when registering for EORI may be displayed instead. If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code.

Contact person

The contact person is the submitter of the declaration. If needed, Customs may ask the contact person for additional information. 

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”, and the field for trader office code will be completed automatically. If you are not using the details of the authenticated person, enter your name, email address and phone number in the fields.  

Declarant

The declarant is responsible for ensuring that the details provided in the notification are correct. The declarant must have an EORI number, but the company can be established outside the EU.

If you’re not using the details of the authenticated trader, provide the EORI number as the identification number. When you have provided the EORI number, the service will automatically complete the fields for name and address details as well as trader nature. 

In the re-export notification, the trader nature can be, for example,

  • ”Y – Company/Finland” if the trader is a Finnish company.
  • ”E – Company/EU” if the trader is established in an EU country other than Finland.

If you wish to receive the printouts and decisions concerning this declaration in another language, change the transaction language from the drop-down menu. 

Representative

If you are submitting the declaration as a representative, add your details under “Representative” by clicking on the button “+Add representative”. A forwarding agency, for example, can act as a representative. The representative must always have an EORI number if the representative is a company. The service automatically fills in ”2 – Direct representation” as the status of representation.

If you are not using the details of the authenticated trader, enter the identification number in the notification. The service will automatically complete the fields for name and address details as well as trader nature, if the identification number is an EORI number. Otherwise, enter the name, street address, postal code and city and select the country from the drop-down menu.

Carrier 

Provide here the carrier that transports the goods from the place of exit. The EORI number is provided as the carrier’s identification number. When you enter the carrier’s EORI number, the service will fill in the other details automatically.

This detail is mandatory.

Additional AEO supply chain actors 

Provide the EORI number of the additional AEO supply chain actor or an identification number that is in accordance with an international MRA agreement and corresponds to the AEO actor’s identification number. Select a role for the additional AEO supply chain actor.