Parties

Under “Parties”, provide the header level details of the parties.Read more about the parties.

The following details are mandatory: contact person, declarant, representative (if any) and exporter. You can also provide the following details: consignor, consignee, carrier and additional AEO supply chain actor.

Here you can also provide the authorisation details. Provide the authorisations that are granted by Customs and that concern this export declaration. The service automatically fills in the details of the outward processing authorisation based on the first choices.

General information about providing details of the parties

The consignor and consignee don’t need to have an EORI number. The other parties in the declaration must have an identification number, either an EORI number or some other unique identifier.

The declarant, representative and exporter must always have an EORI number, if they are companies. The service will automatically fill in the name and address details based on the EORI number you have provided. 

The EORI number doesn’t need to be provided as the identifier for other parties (e.g. consignor and consignee). Private individuals usually don’t need to have an EORI number either. In such cases, provide one of the following identification numbers:

  • Finnish traders: the Business ID 
  • Finnish individuals: the country code and the personal identity code
  • foreign individuals: the country code and the date of birth (e.g. US25071980).
  • Please note: do not include spaces in the identification number. Write e.g. the numbers immediately after the country code.

The EORI number of a Finnish company is a trader identification number consisting of the Business ID and the country code (FI1234567-8). You can check the validity of the company’s EORI number in the Commission’s EORI number validation service. If you don’t have an EORI number and you need it, apply for the EORI registration from Customs in advance. 

In addition to the identification number, you can also provide the trader office code issued by Customs. If you provide the trader office code in the declaration, the service automatically completes, in the declaration details to be archived by Customs, the address details already available in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office code in our “My details” service.

Under “Declarant”, “Representative” and “Exporter”, some of the details will be displayed automatically when you tick the box “Use the details of the authenticated trader”. The address details according to the trader office code will then be completed in the notification. As default, the address of the business’s head office according to the Finnish Business Information System BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign company, the address used when registering for EORI may be displayed instead. If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code.

Contact person

The contact person is the submitter of the declaration. If needed, Customs may ask the contact person for additional information. 

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”, and the field for trader office code will be completed automatically. If you are not using the details of the authenticated person, enter your name, email address and phone number in the fields.  

Declarant

The declarant is responsible for ensuring that the details provided in the declaration are correct. 

If you are not using the details of the authenticated trader, provide an EORI number or a private individual’s personal identity code as the identification number. When you have provided the EORI number, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code, city, country, trader nature and transaction language.

In the export declaration, the trader nature can be, for example, 

  • ”Y – Company/Finland” if the trader is a Finnish company.
  • ”E – Company/EU” if the operator is established in an EU country other than Finland.
  • “H – Private citizen/Finland”, if the trader is a private individual with a Finnish personal identity code.

If you wish to receive the printouts and decisions concerning this declaration in another language, change the transaction language from the drop-down menu. 

In re-export, the declarant must have an EORI number, but the company can be established outside the EU.

Authorisation 

If you have an authorisation granted in advance by the Customs Authorisation Centre, provide the details of the authorisation under “Authorisation”.

Enter the authorisation number under “Authorisation number”. When you enter the authorisation number, the service will automatically complete the details in the columns “Authorisation type”, “Holder of authorisation” and “Name”. 

If you are lodging a simplified export declaration, enter here the number of the authorisation to use simplified declaration.

If you wish to lodge an outward processing declaration and you have an outward processing declaration granted by the Customs Authorisation Centre, provide the authorisation already when you start lodging the declaration. In that case, the details of the outward processing authorisation will be automatically displayed under “Authorisation”. If you wish to lodge an outward processing declaration as a simplified customs declaration (in two stages), Add a row by clicking on “+Add authorisation” and provide the number of the authorisation for simplified declaration.

Please note: if you are submitting a declaration for the customs procedure 2148 (prior import under outward processing) and you have an outward processing authorisation, don’t provide the authorisation here. Provide the outward processing authorisation later at goods item level as an additional document using the code “C019 – OPO – Authorisation for the use of outward processing procedure (Column 8b, Annex A of Delegated Regulation (EU) 2015/2446)”.
If you want to remove an authorisation that has been provided incorrectly, tick the box in front of the authorisation number column. Then click on the button “Remove selected”.

Representative

If you are lodging the declaration as a representative, add your details under “Representative” by clicking on the button “+Add representative”. A forwarding agency, for example, can act as a representative. The representative must always have an EORI number if the representative is a company. The service automatically fills in ”2 – Direct representation” as the status of representation.

If you are not using the details of the authenticated trader, enter the identification number in the declaration. The service will automatically complete the fields for name and address details as well as trader nature, if the identification number is an EORI number. Otherwise, enter the name, street address, postal code and city and select the country from the drop-down menu.

If you are lodging the declaration as an indirect representative, leave the section “Representative” blank and provide your details under “Declarant”. The representative’s principal is provided only under “Exporter”.

Exporter 

Only an EORI number or the personal identity code of a private individual can be provided as the identification number of the exporter. When you enter the exporter’s EORI number, the service fills in the other details automatically.

In re-export, the exporter must have an EORI number, but the company can be established outside the EU.

Consignee

If all goods items in the declaration have the same consignee, provide the details of the consignee here and tick the box “Use the same consignee in the entire declaration”. If the goods are intended for several different consignees, provide the details under “Goods items”.

Only an EORI number can be provided as the consignee’s identification number. The consignee’s identification number isn’t usually provided in the export declaration, because consignees outside the EU don’t have EORI numbers. If the consignee does not have an EORI number, leave the “Identification number” field blank and provide the consignee’s name and address details.

Consignor

If the consignor isn’t the same as the exporter, provide the details of the consignor. If all goods items have the same consignor, the consignor must be provided here. 
If the goods are dispatched by several different consignors, provide the details of the consignors under “Goods items”.

Only an EORI number can be provided as the consignor’s identification number. When you enter the consignor’s EORI number, the service fills in the other details automatically.

If the consignor doesn’t have an EORI number, leave the “Identification number” field blank and provide the consignor’s name and address details.

Carrier 

Provide here the carrier that transports the goods to the place of exit. The EORI number or the TCUIN is provided as the carrier’s identification number. When you enter the carrier’s EORI number, the service fills in the other details automatically.

The carrier detail is part of safety and security data. Providing the detail is optional. 

Additional AEO supply chain actors 

Provide the EORI number of the additional AEO supply chain actor or an identification number that is in accordance with an international MRA agreement and corresponds to the AEO actor’s identification number. Select a role for the additional AEO supply chain actor.