Declaration header

Under “Declaration header”, provide the basic information, locations and other necessary information concerning the whole consignment.

Basic information 

Under “Basic information”, provide the trader reference, the trader additional reference, if any, and the tax determination date. 

The trader reference specifies the presentation notification and it is a free-form reference issued by the declarant. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters.

Under “Additional trader reference”, you can provide some other reference, e.g. the representative’s own reference number.

As the tax determination date, enter the day when you make the entry in the records and submit the notification. In customs warehousing, this detail is not provided.

When you are submitting a presentation notification for which a supplementary declaration will be lodged for a period, enter the first day of the period as the tax determination date. For example, if the period is a week, enter the date of the first day of the current week (Monday).

If you have submitted a notification during a service interruption under the fallback procedure using a form or a document and are submitting a notification retrospectively in the Customs Clearance Service, provide the date when the goods were placed under the procedure, that is, when the entry in the record was made, as the tax determination date. In the case of a supplementary recapitulative declaration for a period, enter the first day of the period.


Provide the location specified in the EIR authorisation, where it is possible for the authorisation holder to place the goods under the procedure (e.g. the authorisation holder’s own premises). If the location is a warehouse, provide the identification of warehouse under “Warehouse”. Otherwise, provide the address details under “Goods location”. 

At the time of presentation, the goods must be in the warehouse specified in the EIR authorisation. Under “Location of goods at the time of presentation”, select “B – Authorised place” as the type of location and “X – identification of warehouse (EORI number with extensions)” as the qualifier of location, and provide the identification number of the warehouse under “Identification of warehouse”. 

Additional information

If needed, provide one or more than one header level additional information code under “Additional information”. The service will automatically fill in the additional information code “FIPDF”.This means that the service generates a PDF document in the prescribed form, and you can retrieve it later from the e-service. Don’t remove this information if you need e.g. a decision on release to be presented to the transport company or the warehouse keeper.

If you haven’t given your consent for electronic notice, there is the additional information code “FINCO – The customer does not consent to receiving electronic notifications” in the additional information at declaration header level.

However, if you wish to make changes to the consent, that is, if you nevertheless want to receive electronic notifications from Customs by email, edit the consent details in the user settings. For detailed guidance on making changes to the consent details, Settings – Customs instructions.

If you need to provide other additional information, you can add it  by clicking on “+Add information”. From the drop-down menu, select the code needed in the declaration. If needed, provide the description of the additional information code in the field “Description”.

The additional information code “FIPER – Length of the aggregation period (W = week, M = month)” is provided in a presentation notification for which a supplementary recapitulative declaration will later be lodged and always in the supplementary recapitulative declaration. Enter either “W” or “M” as the description of the additional information code.

If you are lodging a declaration for goods released with a fallback procedure document, select the additional information code “FIFAL − Fallback procedure”. As the description, provide the date when the fallback procedure document was accepted by Customs, that is, the date when Customs released the goods for the customs procedure with the fallback procedure document.

If you have added an additional information code row by mistake, remove it by ticking the box next to the “Code” column and clicking on the button “Remove selected” above the rows.


The container details can be provided either at header level here or at goods item level under “Goods items”.

Click on ”+ Add container” and provide the container ID. If the declaration involves several containers, you can add new containers by clicking on “+Add container”.

The identification of a sea container is provided using four letters + six digits + hyphen + check digit.