Declaration header (Temporary storage declaration)

Under “Declaration header - Master level details”, provide the following details:

• Reference or references you use
• Country and place of loading
• Estimated time of goods presentation
• Details of the means of transport
• Location of goods

 

Basic information 

Provide here the required basic information. Read the detailed guidance below.

Case identifier

The case identifier appears automatically after the notification is submitted.

Trader reference

The trader reference specifies the customs declaration and it is a free-form reference issued by the declarant. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters.

Additional reference

You can give some other reference, for example the reference number of the transport company responsible for the notification. 

Reference number (UCR) 

If the consignor has issued a UCR (Unique Consignment Reference), which remains the same throughout the supply chain, provide it here.
It can be a WCO (ISO 15459) code or some other similar code.

Country of loading

Enter the country where the goods were loaded onto the means of transport on which the goods arrive(d). Here you can provide the information either as a declaration header detail, or later as a declaration header detail involving a house-level transport document. The original country where the container was loaded is not provided in a temporary storage declaration. 

Place of loading

Enter the name of the port, airport, freight terminal or other location where the goods were loaded onto the means of transport in which they arrive(d). Provide the information in the same declaration section as the country of loading. The original location where the container was loaded is not provided in a temporary storage declaration.

Estimated time of presentation 

If you submit an advace temporary storage declaration, provide the estimated time of goods presentation. For goods that arrive by air, you can enter the time of arrival as indicated in the schedule. For goods arriving by sea, you can for example provide the time of arrival submitted to the Portnet service. 

Customs office of presentation and time of presentation 

When you are submitting a combined temporary storage declaration and presentation notification, you should indicate the customs office where the goods are presented, as well as the time of presentation.

You can give an estimated date and time of presentation. If a presentation notification is submitted electronically only after the arrival date of the goods or after the fallback procedure is discharged, you should however indicate the actual date and time of presentation. In an amending notification, enter the time of the original notification.

 

Transport information

Under transport information, enter only the required details on the means of transport. Read the detailed guidance below. 

Mode of transport on arrival

From the drop-down menu, select the mode of transport used when the goods arrive/arrived. If the goods arrived by ship, select ”1 – Sea transport”. If the goods arrived by air, select ”4 – Air transport”.

Transport document type

From the drop-down menu, select the type of the transport document that covers the entire declaration.

Transport document number

Enter the number of the transport document that covers the entire declaration, or some other identifier. 

Identifier type

From the drop-down menu, select the alternative that describes the ID of the means of transport, for example “10 – Ship IMO number”.

Identifier of means of transport

Enter the number or name of the means of transport.

Add container

Provide the cargo unit details by clicking “+ Add container”. The information can be provided as header level details concerning the whole declaration, as header level details of a house level transport document or in the goods item details. Enter the details only for one location.

• The container details can be provided at declaration header level concerning the whole declaration, if all the goods in the declaration are in the same container.
• The container details can be provided in the declaration header details of the house level transport document, if all goods in the house consignment are in the same container.
• The container details should be provided in the goods item details, if they have not been provided in the consignment details or the house consignment details. 

If the goods are in a container at the time of declaration, enter the container ID under “Container identification number”. If the goods are in a swap body or semi-trailer, enter the number of the swap body or registration number of the semi-trailer. Provide the identification of a sea container using four letters + six digits + hyphen + check digit.

Provide the seal details by clicking “+ Add or show seals”. A new window will then open. Enter the number of the first seal in the “Seal number” section. If there are more seals, add a row by clicking “+ Add seal”, and enter the number of the second seal. When you have given the details of all seals, click “Save seals”. The window will close and you go back to your declaration. If you are declaring seals, the number of seals is filled in automatically in “Number of seals”.

 

Locations 

Always enter the location of the goods in the location details. If the goods are presented for unloading in temporary storage, you should also provide the temporary warehouse details. Read detailed information below.

Temporary storage facility

If the goods are unloaded in temporary storage, provide the warehouse ID of the temporary warehouse. The warehouse type and address appear automatically based on the warehouse ID you enter.

The warehouse ID is required even if the consignment is only partly unloaded into the warehouse. The status of the goods was required in the original notification under consignment information.

Goods location 

Indicate here where the goods are when they are presented to Customs and can be controlled by Customs. The location may be a temporary storage facility, a place approved or designated by Customs, a customs office or, in force majeure situations, some other place.
First select the location type code from the drop-down menu. The other data elements to be declared concerning location appear after the type selection.

Enter the location details as follows:

• If the goods are in temporary storage at the time of presentation
  • Select location type B and specifier X.
  • In the ”Economic operator” field, enter the warehouse ID.
• If the goods are, at the time of presentation, in another location approved by Customs, e.g. in a location that has the authorisation as a location approved by Customs
  • Select location type C and specifier X.
  • In the ”Economic operator” field, enter the warehouse ID.
• If the goods are in a location designated by Customs, e.g. in an industrial port
  • Select location type A and specifier Z.
  • Enter the street address in the address fields.
• If the goods are in a customs office (e.g. in the case of direct transhipment)
  • Select location type A and specifier V.
  • In the “Customs office” field, enter the customs office code.

An authorisation number cannot be provided as a location identifier (location type C, specifier Y).

 

Additional information

If needed, provide one or more than one header level additional information code under “Additional information”. The service will automatically fill in the additional information code “FIPDF”. This means that the service generates a PDF document in the prescribed form, and you can retrieve it later from the e-service. Don’t remove this information if you need e.g. Customs notification to be presented to the transport company or the warehouse keeper. 

If you need to provide other additional information, you can add it by clicking on “+ Add information”. From the drop-down menu, select the code needed in the declaration. If needed, provide the description of the additional information code in the field “Description”.

For example, if the transport company is authorised to use a simplified declaration procedure where goods can be placed under the transit procedure with an electronic transport document (ETD) in sea and air traffic, you should add additional information code “FIETD”.

If you have added an additional information code row by mistake, remove it by ticking the box next to the “Code” column and clicking on the button “Remove selected” above the rows.

 
Additional documents

Provide here the additional documents concerning the whole declaration. In temporary storage, additional documents are normally not required.

 

Authorisations

You do not need to indicate a temporary storage authorisation in a temporary storage declaration or in a combined temporary storage declaration and presentation notification.