Declaration header

Under “Declaration header”, provide the following details:

• the references you use
• additional declaration type 
• inland mode of transport
• country of dispatch
• location of goods
• transport costs to the destination
• additional information 
• additional documents.

Basic information

Trader reference

As trader reference, provide a free-form reference that specifies the customs declaration. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters.

Additional declaration type

If the goods have already arrived in Finland and can be presented to Customs either at the warehouse or at the place of arrival, select “A – Standard customs declaration”. If you are lodging a declaration prior to the presentation of the goods and you know the identifier of the previous document, select “D – Pre-lodged standard customs declaration”.  If you are lodging a declaration for undeclared goods after the time limit has expired, select "R – Retrospective lodgement of a declaration".

Tax determination date

Provide the tax determination date only if you are lodging the declaration retrospectively. Provide the arrival date of the goods as the exceptional tax date. Select the date when the goods were presented or should have been presented to Customs to be placed under the import procedure.

Unique consignment reference (UCR)

This field can usually be left blank. Complete the field only if the consignor has issued a UCR (Unique Consignment Reference), which remains the same throughout the supply chain. It can be a WCO (ISO 15459) code or a similar code.

Transport information

In the field “Inland transport mode”, select the mode of transport code according to the means of transport that carries the goods to their location.

Route

Under “Route”, only the dispatch country is provided. The service fills in this detail automatically based on your earlier choices.

If the service has not filled in this detail, provide the original non-EU country of dispatch of the goods under “Dispatch”. Please note that the country of dispatch is not always the same as the country where the online store is located. You can find the code for the country of dispatch from the dropdown menu by typing the beginning of the country name or code in the field or by using the search function.

Locations

Under “Locations”, provide either the identification of warehouse or the address details of the goods location.

Warehouse or temporary storage

The goods are often in a temporary storage facility at an airport or port. In such case, provide the identification of warehouse, indicated e.g. in the arrival notice from the transport company. The identification of warehouse is the EORI number with code extensions (e.g. FI1234567-800101). 

Goods location

If the goods are not in a warehouse, provide the address details of the location under “Goods location”. For example, if the goods are at the customs office of entry when the declaration is submitted, provide the address details of the customs office of entry.

Customs valuation

Enter the transport costs here, if they are not included in the price of the goods.

Additional information

If needed, provide one or more than one header level additional information code under “Additional information”. The service will automatically fill in the additional information code “FIPDF”. This means that the service generates a PDF document in the prescribed form, and it can be retrieved later from the e-service. Don’t remove this information if you need e.g. a decision on release that you will present to the transport company or the warehouse keeper.

If you need to provide other additional information, you can add it by clicking on “+ Add information”. Select the appropriate code from the dropdown menu. If needed, provide the description of the additional information code in the field “Description”.

If you haven’t given your consent for electronic notice, there is the additional information code “FINCO – The customer does not consent to receiving electronic notifications” in the additional information at declaration header level.

However, if you wish to make changes to the consent, that is, if you nevertheless want to receive electronic notifications from Customs by email, edit the consent details in the user settings. For detailed guidance on making changes to the consent details, Settings – Customs instructions.

If you have added an additional information code row by mistake, remove it by ticking the box next to the “Code” column and clicking on the button “Remove selected” above the rows.

Additional documents

Provide here the details of the additional documents concerning the whole declaration.  The invoice or other similar document, such as the order confirmation, must always be provided in the import declaration. If there are other additional documents that concern the goods and that shall be declared to Customs, provide them too.

Add the details of a document by clicking on “+Add document”. From the dropdown menu, select the type of additional document and provide the identifier, such as the number of the additional document or other identifier.

You don’t need to upload the document as an attachment, unless Customs separately asks for it. You can speed up the processing of the declaration by uploading the document already when filling in the declaration. If you are lodging a customs declaration for inward processing, temporary admission or end-use, Customs usually asks you to send an invoice or some other document indicating the value as the attachment. You can upload an attachment by clicking on “Upload file”. The supported attachment file types are PDF, JPG, PNG and TIF. The maximum attachment size is 5 MB. The service will automatically fill in the attachment reference, if you upload a document as an attachment.

You can, if necessary, add documents by clicking on “+Add document”. If you have added a document row by mistake, remove it by ticking the box next to the “Type” column and clicking on the button “Remove selected” above the rows.