Parties

Provide the parties relating to the customs declaration under “Parties”. You can provide details of the following parties: contact person, declarant, declarant’s representative, importer, exporter and other trader (e.g. the party responsible for VAT).

The field “Email address for notifications” is filled in automatically if you have given your consent for electronic notice of decisions. Do not remove the consent. If you wish to change your consent for electronic notice, do it under “Settings”. For detailed guidance, see  Settings – Customs instructions.

General information about providing the trader identifier

Every party in the declaration must have an identification number, either an EORI number or some other unique identifier.

The EORI number is mandatory for the importer, the declarant and the representative when they are businesses. Foreign businesses must also provide the EORI number. If a business’s identification number does not have the EORI number status, the import declaration will be rejected. You can check the validity of the company’s EORI number in the Commission’s EORI number validation service. Apply for the EORI registration from Customs in advance, if you need it.

The EORI number doesn’t need to be provided as the identifier for other traders (e.g. exporter). Private individuals usually don’t need to have an EORI number either. In such cases, provide one of the following identification numbers:

• Finnish traders: the Business ID
• foreign traders: the VAT number
• Finnish individuals: the country code, the personal identity code
• foreign individuals: the country code, the date of birth (e.g. US25071980).

Please note: do not include spaces in the identification number. Write e.g. the numbers immediately after the country code. In addition to the identification number, provide the trader’s name and address.

In addition to the identification number, you can also provide the trader office code issued by Customs. If you provide the trader office identifier in the declaration, the service retrieves for customs clearance decisions and customs clearance details the address details already in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office code in our “My details” service.

Under “Declarant”, “Representative” and “Importer”, some of the details will be filled in automatically when you tick the box “Use the details of the authenticated trader”. The address details according to the trader office will then be completed in the declaration. As default, the address of the business’s head office according to the BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign company, the address used when registering for EORI may be displayed instead If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code.

The periodic filing, i.e. the consolidated invoice, will also be sent to the address according to the trader office code you have provided, if the you have a payment deferment authorisation and you haven’t provided any e-invoicing address under additional information in the declaration. 

Contact person 

The contact person is the submitter of the declaration. Customs may contact the contact the contact person for further information.

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”, and the field for trader office code will be completed automatically in the declaration. If you’re not using the details of the authenticated trader, enter your name, email address and phone number in the fields.

Declarant

The declarant is responsible for placing the goods under the procedure and for the accuracy of the declaration. The importer is usually entered as the declarant. In the case of indirect representation, the representative is entered as the declarant.

If you tick the box “Use the details of the authenticated trader” and you have saved the trader office code in advance in the settings, the field for trader office code will be completed automatically in the declaration.

If you’re not using the details of the authenticated trader, provide an EORI number, a Finnish Business ID or a private individual’s personal identity code as the identification number. For individuals, provide the country code FI and the personal identity code. If the individual doesn’t have a Finnish personal identity code, enter the country code and the date of birth in the format dd.mm.yyyy.

If the identification number is an EORI number or a Finnish Business ID, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code, city, country, trader nature and transaction language. Select the trader nature and transaction language from the drop-down menu.

Representative

If you are lodging the declaration as a representative on someone else’s behalf, add your details under “Representative” by clicking on the button “+Add representative”. A forwarding agency, for example, can act as a representative.

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated trader”, and the trader office code will be filled in automatically in the declaration.

If you’re not using the details of the authenticated trader, enter the identification number in the declaration. If the identification number is an EORI number, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code and city and select the country and the trader nature from the drop-down menu.

Select the status of representation from the drop-down menu. In a customs declaration for low-value goods, the status of representation must be indirect representation.

Importer

The declarant is provided as the importer.

If the importer is a business, the EORI number must be provided as the importer’s identification number.

Enter the importer’s identification number, name, street address, postal code, city, country and trader nature. The trader nature is selected from the drop-down menu.

For an importer established within the EU, always provide the EORI number issued by the importer’s own country as the identification number.

Exporter

The exporter is the last seller before the import of the goods into the customs or fiscal territory of the EU.

Additional fiscal traders (IOSS registered trader)

Add an additional fiscal trader by clicking on “+ Add trader” in the following cases:

• You are lodging a declaration where a foreign importer has a VAT number issued by the Finnish Tax Administration. Choose the role ”FR1 – Importer”. 
• You are lodging a declaration where the VAT is declared by the IOSS registered seller. Choose the role “FR5 – Vendor (IOSS)”.

If the VAT is paid e.g. by a seller registered for the IOSS, the service automatically fills in, as the identification number, the identifier of the IOSS-registered trader based on your earlier choices.If the service has not filled in the identification number, provide the VAT number (beginning with the letters IM) of the IOSS registered trader as the business’s identification number. The service will automatically fill in the name and address details on the basis of the identifier.

Read more on the website of the Finnish Tax Administration: ”VAT special scheme (One Stop)”.