Declaration header (Presentation notification)

Under “Declaration header”, provide the following details:

  • Reference or references you use
  • Customs office where the goods have arrived
  • Time of presentation of the goods
  • Details of the means of transport 
  • Location of goods

 

Basic information 

Provide here the required basic information. Read the detailed guidance below.

Case identifier

The service enters the case identifier automatically after the notification is submitted.

Trader reference

The trader reference specifies the customs declaration and it is a free-form reference issued by the declarant. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters.

Additional reference

You can give some other reference, for example the reference number of the transport company responsible for the notification. 

Customs office of presentation 

From the menu, select the customs office where the goods have arrived

Time of presentation

Enter the actual time of presentation of the goods only if you are submitting a retrospective notification. 

 

Transport information

Under transport information, enter only the required details on the means of transport. Read the detailed guidance below. 

Mode of transport on arrival

Select the mode of transport used when the goods arrived. If the goods arrived by ship, select ”1 – Sea transport”. If the goods arrived by air, select ”4 – Air transport”.

Identifier type

From the drop-down menu, select the alternative that describes the ID of the means of transport, for example “10 – Ship IMO number”.

Identifier of means of transport

Enter the ID of the means of transport in which the goods arrived. For example, if you selected ”10 – Ship IMO number” as the identifier type, give the ship IMO number as the ID for the means of transport. 

 

Locations 

Always enter the location of the goods in the location details. If the goods are presented for unloading in temporary storage, you should also provide the temporary warehouse details. Read detailed information below.

 

Temporary storage facility

If the goods are unloaded in temporary storage, provide the warehouse ID of the temporary warehouse. The warehouse type and address appear automatically based on the warehouse ID you enter. 

The warehouse ID is required even if the consignment is only partly unloaded into the warehouse. The status of the goods was required in the original notification under consignment information.

Goods location

Indicate here where the goods are when they are presented to Customs and can be controlled by Customs. The location may be a temporary storage facility, a place approved or designated by Customs, a customs office or, in force majeure situations, some other place.
First select the location type code from the drop-down menu. The other data elements to be declared concerning location appear after the type selection.
Enter the location details as follows:

  • If the goods are in temporary storage at the time of presentation
    • Select location type B and specifier X.
    • In the ”Economic operator” space, enter the warehouse ID.
  • If the goods are, at the time of presentation, in another location approved by Customs, e.g. in a location that has the authorisation as a location approved by Customs
    • Select location type C and specifier X.
    • In the ”Economic operator” field, enter the warehouse ID.
  • If the goods are in a location designated by Customs, e.g. in an industrial port
    • Select location type A and specifier Z.
    • Enter the street address in the address fields.
  • If the goods are presented across the tax border in Åland traffic
    • Select location type A and specifier Z.
    • Enter the street address in the address fields.
  • If the goods are in a customs office (e.g. in the case of direct transhipment)
    • Select location type A and specifier V.
    • In the “Customs office” field, enter the customs office code.

 

Additional information

If needed, provide one or more than one header level additional information code under “Additional information”. The service will automatically fill in the additional information code “FIPDF”. This means that the service generates a PDF document in the prescribed form, and you can retrieve it later from the e-service. Don’t remove this information if you need e.g. Customs notification to be presented to the transport company or the warehouse keeper. 
If you need to provide other additional information, you can add it by clicking on “+ Add information”. From the drop-down menu, select the code needed in the declaration. If needed, provide the description of the additional information code in the field “Description”. 

Examples of additional information codes: 

  • ”FIPNN – Portnet number” when goods arrive by sea
  • ”FITSH − Presentation of an advance customs declaration” when you are presenting a consignment which has arrived in Åland from another EU member state, and for which an advance customs declaration has been submitted
  • ”FIEVR – Presentation of goods at the tax border” when you are presenting goods to be transported between Åland and the rest of Finland
  • “FISGN – Tax border number” when the consignor has a tax border number, and you are presenting goods transported between Åland and mainland Finland.
  • “FIPML – Presentation of goods to Customs using the MRN of the master transport document” if you present all the goods in the previous declaration at master transport document level at the same time.

If you have added an additional information code row by mistake, remove it by ticking the box next to the “Code” column and clicking on the button “Remove selected” above the rows.