Declaration header
On the page “Declaration header”, provide the basic information, delivery terms, transport information, locations and other necessary information concerning the whole consignment.
Basic information
Trader reference, additional trader reference and unique consignment reference (UCR
The trader reference specifies the customs declaration and it is a free-form reference issued by the declarant. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters. Under “Additional trader reference”, you can provide some other reference, e.g. the representative’s own reference number.
If the consignor has issued a UCR (Unique Consignment Reference), which remains the same throughout the supply chain, provide it under “Unique consignment reference (UCR)”. The UCR can be a WCO (ISO 15459) code or an equivalent.
Declaration type
When goods are imported from outside the customs territory of the EU, the IM code is used. If you are importing Union goods across the tax border, use the declaration “Tax border declaration”.
Additional declaration type
If the goods have already arrived in Finland and can be presented to Customs either at the warehouse or at the place of arrival, select “A – Standard customs declaration”. If you are lodging a declaration prior to the presentation of the goods and you know the identifier of the previous document, select “D – Pre-lodged standard customs declaration”.
Tax determination date
If you are lodging the declaration retrospectively, provide the arrival date of the goods as the exceptional tax determination date. Select the date when the goods are presented or should have been presented to Customs to be placed under the import procedure.
Total amount invoiced and invoice currency
You can provide the total amount invoiced, that is, the price actually paid or payable for the whole consignment.
Providing the price for each goods item is sufficient. If you want to provide the total amount invoiced for the goods items, provide the invoice currency as well. If the total amount has been invoiced in several currencies, provide euro “EUR” as the invoice currency and provide the total amount invoiced in euros using the conversion rates confirmed by Customs. The price must be provided with no more than two decimals.
Total gross mass
The gross mass can be provided as a total for the whole consignment or separately for each goods item. The gross mass is provided in kilograms and it is the weight of the goods including packaging but excluding the means of transport and containers. If the gross mass is below 1 kg, enter the value e.g. in the format ‘0,654’, with no more than 6 decimals. If the weight exceeds 1 kg, you can round it off to the closest full kilogram.
The weight of pallets can be included in the declared gross mass, if their weight is included in the weight indicated in the transport documents and if the pallet is not indicated separately in the customs declaration.
Nature of transaction
Select the code that describes the import transaction from the dropdown menu. The menu will be displayed when you click the field “Nature of transaction” or use the search function.
Delivery terms
INCOTERM code and location
Select the INCOTERM code that describes the delivery term from the dropdown menu. The menu will be displayed when you click the field “INCOTERM code”. If you are not using the Incoterms published by the ICC (International Chamber of Commerce), select the code “XXX – other delivery terms”.
Provide the location either in the field “Location (UN/LOCODE)” or “Location”. UN/LOCODE is the United Nations Code for Trade and Transport Locations. In the field “Location”, provide the name or the location or terminal specified in the terms of delivery.
From the dropdown menu, select the code of the country of destination according to the location specified in the terms of delivery.
Transport information
Mode of transport at the border
From the dropdown menu, select the mode of transport, i.e. the means of transport that carries the goods to the customs territory of the EU or across the tax border. Provide the active means of transport as the mode of transport. The active means of transport is the one which propels the whole combination (for example, if a lorry has been loaded onto a vessel, the vessel is the active means of transport).
Nationality of active means of transport crossing the border
From the dropdown menu, select the nationality of the means of transport that carries the goods across the EU border. Provide the nationality of the means of transport as it is indicated in the information you have. Provide the nationality in the case of sea, air or road transport or inland waterway transport or a means of transport with own propulsion. The menu will be displayed when you click the field “Nationality of active means of transport crossing the border” or use the search function.
Inland transport mode
Select the mode of transport code for the means of transport that carries the goods to their location.
Identification of means of transport on arrival
If you provided an inland mode of transport, provide also the identification of the means of transport. It specifies the means of transport on which the goods are loaded when they arrive at their location. The identification is provided if the goods are carried by mail or by a fixed transport installation.
For road transports, the vehicle registration number is the identification of the means of transport. If a tractor unit and trailer is used, provide identification for both of these (the registration number of the tractor unit should be followed by the registration number of the trailer, e.g. ABC-123 / AB-1234).
For sea transports, provide the name or the IMO number of the vessel. For air transports, provide the flight number and date. If the flight number is not known, provide the registration number of the aircraft. For rail transports, provide the number(s) of the wagon(s).
Type of identification
If you provided an inland mode of transport, select the type of identification of the means of transport, e.g. “11 – name of the sea-going vessel”.
Route
Under “Dispatch”, provide the original country of dispatch. The system may have pre-completed it based on your earlier selections. You can find the code for the country of dispatch from the dropdown menu by typing the beginning of the country name or code in the field or by using the search function.If, en route, there is a stop unrelated to the transport or a commercial transaction (e.g. sale or processing), use the code of the country where it occurs. Consolidation of goods consignments en route is not considered a stop.
Under “Destination”, provide the country of destination to which the goods are imported. You can find the code for the country of destination from the dropdown menu by typing the beginning of the country name or code in the field or by using the search function. If the goods stay in Finland, provide the country code “FI”. If the goods are moved to another EU country, provide the country code of that country.
Locations
Warehouse or temporary storage: identification of warehouse
If the goods are in a customs warehouse or in a temporary storage facility when the declaration is submitted, provide warehouse in whose records the goods have been entered as the location. The identification of warehouse is the EORI number with code extensions (e.g. FI1234567-800101).
Goods location
Under “Goods location”, provide the location details only when the goods aren’t in a temporary storage facility or in a customs warehouse. For example, if the goods are at the customs office of entry when the declaration is submitted, provide the address details of the customs office of entry.
Proposed control location
Under “Proposed control location”, provide the location where you would like Customs to control the goods, if a customs control is performed.
Under “Type of location”, select the type of control location from the dropdown menu.
If you select “B – authorised place” as type, select “X – identification of warehouse” from the dropdown menu under “Qualifier of location”. The details of the economic operator will then be activated in the view. If the control location you proposed is a customs warehouse or a temporary storage facility, provide the identification of warehouse, i.e. the EORI number with code extensions (e.g. FI1234567-800101) in the field “Economic operator”. The alternative “Y – Authorisation number” is not used as qualifier.
If you want the goods to be controlled in a place that isn’t a warehouse approved by Customs, select “D – Other” in the field “Type of location”. If you want the goods to be controlled at a customs office, select “D – Other”. The service will then complete the field “Qualifier of location” with the value “Z – Street address”. The type “D – Other” can also be used in force majeure situations.
Provide “C – Approved place” as type of location, if a control prescribed in the Official Controls Regulation can be performed on the goods (e.g. food, food contact materials, fruits, vegetables, berries, live animals, food of animal origin, plants intended for planting, cut flowers and wood). In that case, select street address in the field “Qualifier of location”. Provide the address details of the approved control posts (BCP or CP) as address. Read more about the approved control posts on the Customs website.
In an import declaration, “A – Designated location” can’t be selected as the type of location.
Additional information
If you need to provide other additional information, you can add it by clicking “+Add information”. Select the appropriate code from the dropdown menu. If your company has a payment deferment authorisation issued by Customs and you want Customs to send you the periodic filing as an e-invoice, you must provide the additional information code ”FIVER”.
If you have added an additional information code row by mistake, you can remove it by ticking the box next to the row and clicking the button “Remove selected” above the rows. An additional information code may require a free-form description. If you provided e.g. the additional information code FIVER, provide your e-invoicing address, such as the EDI identifier (0037 + Business ID without the hyphen + an additional specifier, if any). To check the company’s e-invoicing address you can e.g. go to TIEKE’s e-invoice address registry at verkkolaskuosoite.fi.
Additional documents
The invoice or other similar document must always be provided in the import declaration. If there are other additional documents that concern the goods and that shall be declared to Customs, provide them too. Provide here the additional documents concerning the whole declaration.
Add a document by clicking “+Add document”. From the dropdown menu, select the type of additional document and provide the identifier, such as the number of the additional document or other identifier. The service will automatically fill in the attachment reference, if you upload a document as an attachment.
You don’t need to upload a document you have provided as an additional document, unless Customs separately asks for it. You can upload an attachment by clicking “Upload file”. The supported attachment file types are PDF, JPG, PNG and TIF. The maximum attachment size is 5 MB.
You can, if necessary, add documents by clicking “+Add document”. If you have added an additional document row by mistake, you can remove it by ticking the box next to the row and clicking the button “Remove selected” above the rows.
Containers
If the goods were imported in a container, click ”+ Add container” and provide the container ID. If the import declaration involves several containers, you can add new containers by clicking “+Add container”. If all the goods are in the same container, provide the container details on the page “Declaration header”. If there are several containers and a particular goods item is in a particular container, provide the containers for each goods item.The identification of a sea container is provided using four letters + six digits + hyphen + check digit.