Parties 

General about providing details of the parties

Provide the parties relating to the customs declaration on the page “Parties”. You can provide details of the following parties: submitter, declarant, declarant’s representative, importer, exporter, buyer, seller and other trader (e.g. the party responsible for VAT). Additionally, if the customs procedure you have selected is subject to an authorisation, provide the authorisation number.

Providing the trader identifier

Every party to the declaration must have an identifier, either an EORI number or some other unique identifier. If the declarant and the declarant’s representative are companies, both the declarant’s and the representative’s EORI numbers shall be provided. The importer’s EORI number must be provided also when the importer and the declarant are the same company. 

The EORI number is a trader identification number consisting of the Business ID and the country code (FI1234567-8). Apply for the EORI registration from Customs in advance, if you need it. If you are using another identification number, always write the country code first followed directry by the number. Do not include spaces in the identification number.

In addition to this identifier you can also provide the trade office identifier issued by Customs. Representatives must always provide their trader office identifier. If you provide the trader office identifier in the declaration, the service retrieves for customs clearance decisions and customs clearance details the address details already in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office identifier in our “My details” service.

Under “Declarant”, “Representative” and “Importer”, some of the details will be displayed automatically when you tick the box “Use the details of the authenticated person”. The address of the company’s head office according to the BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign company, the address used when registering for EORI may be displayed. If you have already entered the trader office code in the user settings, the service retrieves the address details according to the trader office code.

The address details saved in the declaration details are always the details according to the trader office code. The periodic filing, i.e. the consolidated invoice, will also be sent to the same address, if the company has a payment deferment authorisation and if no e-invoicing address has been provided under additional information in the declaration.

If the trader doesn’t have an EORI number, provide one of the following identifiers:
•    Finnish traders: Business ID, name and address
•    foreign traders: VAT number, name and address
•    Finnish private persons: personal identity code, name and address
•    foreign private persons: date of birth, name and address

Contact person

The contact person is the submitter of the declaration. Customs may contact the contact the contact person for further information. When you click “Settings”, you can save your phone number and email address as well as your company’s trader office identifier. These details will then be retrieved automatically to your declarations, if you tick the box “Use the details of the authenticated trader” under “Contact person”.

Declarant 

The declarant is responsible for placing the goods under the procedure and for the accuracy of the declaration. The importer is usually entered as the declarant. In the case of indirect representation, the representative is entered as the declarant. If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated trader”, and the field for trader office code will be completed automatically in the declaration. If you’re not using the details of the authenticated person, enter the identification number in the declaration. If the identification number is EORI or a Finnish Business ID, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code, city, country, trader nature and transaction language. Select the trader nature and transaction language from the dropdown menu.

If you are completing the declaration as a representative, enter the importer’s identification number under “Declarant”. A company’s identification number is the EORI number and a private person’s identification number is made up of the country code FI and the personal identity code. If the person does not have a Finnish personal identity code, enter the country code and the date of birth. The date of birth is entered in the format dd.mm.yyyy.

However, the EORI number shall be not provided as the declarant and importer identification number if the foreign importer has both a Finnish Business ID for value added taxation (as foreign corporate entity or as a branch of a foreign company) and an EORI number issued by a country other than Finland. If you are such a foreign importer or their representative (forwarding agency), you shall provide the Finnish Business ID as the declarant and importer identification number and provide the EORI number issued by another EU country as additional information with the code FIEORI.

If the trader is a company established outside the EU, with an EORI number issued by Finland, select “EORI” as the trader nature.

Details of an authorisation issued by Customs

Image of the authorisation details retrieved by the system. 

If the customs procedure you have selected is subject to an authorisation, add it to the declaration by clicking the button “+Add authorisation”. Enter the authorisation number in the column “Authorisation number”. When you leave the input field, the service will automatically complete the fields “Authorisation type”, “Holder of Authorisation” and “Holder name”. If you want to remove an authorisation, tick the box in front of the authorisation number column and then click the button “Remove selected” above the table.

Representative 

If you are lodging the declaration as a representative on the importer’s behalf, add your details by clicking the button “+Add representative”. A forwarding agency, for example, can act as a representative. The representative must always have an EORI number. 

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated trader”, and the field for trader office code will be completed automatically in the declaration. If you’re not using the details of the authenticated person, enter the identification number in the declaration. The service will automatically complete the fields for name and address details as well as trader nature, if the identification number is EORI or a Finnish Business ID. Otherwise, enter the name, street address, postal code and city and select the country and the trader nature from the dropdown menu. Select the status of representation from the dropdown menu. It can be direct representation, indirect representation or direct representation under the guarantor’s responsibility. If you use direct representation under the guarantor’s responsibility, select “2 – Direct representation” from the dropdown menu.  In addition, tick the box “Under the guarantor’s responsibility”.

  

 Direct representation: : A direct representative lodges the customs declaration on behalf of and in the name of the importer. The importer is responsible for the correctness of the information provided. The importer’s guarantee is used in the declaration, and the importer is responsible for the customs debt. The representative is responsible for the customs debt only insofar as they were aware or should have been aware of the incorrectness of information provided in the customs declaration.

Indirect representation: The customs declaration is lodged in the name of the representative but on behalf of the importer. An indirect representative is also responsible for the correctness of the information provided in the declaration. The representative’s guarantee is used in the declaration, and the representative is responsible for the customs debt. However, in addition to the indirect representative, the importer is also always responsible for the customs debt.

Direct representation under the guarantor’s responsibility: The customs declaration is lodged in the name of and on behalf of the importer. The representative is responsible for the customs debt only insofar as they were aware or should have been aware of the incorrectness of information provided in the customs declaration. The representative’s guarantee is used in the declaration, and the representative commits to paying the customs debt up to the amount of the guarantee.

Importer 

The importer must always be provided. The importer is a company or a person that has originally agreed on the import of the goods and is therefore the consignee of the goods. 

If you have saved your details in advance in the settings and you are not using a representative, you can tick the box “Use the details of the authenticated trader”. The service will then automatically complete your details under the heading “Importer”. Otherwise, enter the importer’s identification number, name, street address, postal code, city, country and trader nature. The trader nature is selected from the dropdown menu.

Exporter

The exporter is the last seller before the import of the goods into the customs or fiscal territory of the EU.

Buyer

Enter the buyer if the buyer is not the same trader as the importer. The buyer must be provided if secondary valuation methods are used for determining the customs value (UCC Article 74) and the buyer is known.

Seller

Provide the seller if the seller is not the same trader as the exporter. The seller must be provided if secondary valuation methods are used for determining the customs value (UCC Article 74) and the seller is known.

Additional AEO supply chain actors

Select the trader role for an additional AEO supply chain actor. Provide the additional AEO actor’s identification number and trader office code.

Additional fiscal actors

Provide the trader that pays the VAT if it isn’t the representative of the declarant. When using the procedure 42 or 63, the VAT is paid to another member state, althought the customs declaration is submitted to Finland. Provide the trader registered for VAT using the code “FR2 Customer”.