Parties (Unloading report for temporary storage)

On the “Parties” page, provide the operator details concerning the entire declaration. Details on the contact person, declarant and a possible representative are obligatory. You can also provide the details on the consignor, consignee, other recipient of information and other supply chain operators when they concern the entire declaration.

General information about declaring details of the parties

The declarant and the representative must have an EORI number. The service will automatically fill in the name and address details based on the EORI number. As for other operators, you can provide the ID number or fill in the name and address details of an operator. 

The EORI number of a Finnish business is a trader identification number consisting of the Business ID and the country code (FI1234567-8). Apply for the EORI registration from Customs in advance, if you need it.

In addition to this identifier you can also provide the trader office code issued by Customs. A representative must always provide their trader office code. If you provide the trader office code in the declaration, the service automatically completes, in the declaration details to be archived by Customs, the address details already entered in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office identifier in our “My details” service.

Under “Declarant” and “Representative”, some of the details will be displayed automatically when you tick the box “Use the details of the authenticated trader”. The address details according to the trader office code will then be completed in the declaration. As default, the address of the business’s head office according to the BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign business, the address used when registering for EORI may be displayed instead. If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code. 

Contact person 

The contact person is the submitter of the declaration. Customs may contact the contact the contact person for further information. 

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”, and the field for trader office code will be completed automatically in the declaration. If you’re not using the details of the authenticated person, enter your name, email address and phone number in the fields. 

Declarant

As the identification number, provide the identifier of the temporary storage facility, into which the goods will be unloaded (in the format FI1234567-800101). The service will automatically fill in the name and address details on the basis of the warehouse ID.
The temporary storage operators is responsible for ensuring that the information provided in the declaration is correct.

Representative

If you are lodging the declaration as a representative, add your details under “Representative” by clicking on the button “+Add representative”. A forwarding agency, for example, can act as a representative. The representative must always have an EORI number. 

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated trader”, and the trader office code will be filled in automatically in the declaration. If you’re not using the details of the authenticated trader, enter the identification number in the declaration. The service will automatically complete the fields for name and address details as well as trader nature, if the identification number is EORI or a Finnish business ID. Otherwise, enter the name, street address, postal code and city and select the country from the drop-down menu.

The service enters the type of representation ”2 – Direct representation” automatically.