Provide the parties relating to the customs declaration under “Parties”. You can declare the details of the following parties: contact person, importer and exporter as well as representative, if needed.
The field “Email address for notifications” is filled in automatically if you have given your consent for electronic notice of decisions. Do not remove the consent. If you wish to change your consent for electronic notice, do it under “Settings”. For detailed guidance, see Settings – Customs instructions.
General information about providing the trader identifier
Every party in the declaration must have an identification number, either an EORI number or some other unique identifier. The importer and the representative must have an EORI number, if they are businesses. If a business’s identification number does not have the EORI number status, the import declaration will be rejected. You can check the validity of the company’s EORI number in the Commission’s EORI number validation service. Apply for the EORI registration from Customs in advance, if you need it.
The EORI number doesn’t need to be provided as the identifier for other traders (e.g. exporter). Private individuals don’t need to have an EORI number either. In such cases, provide one of the following identification numbers:
Finnish traders: the Business ID
Finnish individuals: the country code, the personal identity code
foreign individuals: the country code, the date of birth (e.g. US25071980).
Please note: do not include spaces in the identification number. Write e.g. the numbers immediately after the country code. In addition to the identification number, provide the trader’s name and address.
In addition to the identification number, you can also provide the trader office code issued by Customs.
Under “Representative” and “Importer”, some of the details will be filled in automatically when you tick the box “Use the details of the authenticated trader”. If you’re not using the details of the authenticated trader, use the EORI number in the declaration, and the service will automatically complete the fields for name and address details as well as trader nature. As default, the address of the business according to the BIS is displayed as the trader office address details (trader office code “000”). If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code.
If the importer isn’t registered for VAT, the service will not fill in the details automatically. In that case, enter the name, street address, postal code, city, country, trader nature and transaction language. Select the trader nature and transaction language from the drop-down menu.
If the declarant is a business established in Finland, the trader nature is “Y – Company/Finland”.
Contact person
The contact person is the submitter of the declaration. Customs may contact the contact the contact person for further information.
If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”, and the field for trader office code will be completed automatically in the declaration. If you’re not using the details of the authenticated trader, enter your name, email address and phone number in the fields.
Transaction language
From the dropdown menu select the language in which you want to receive the printouts and decisions concerning the declaration. If you want to receive them in the language you are using to complete the declaration, you don’t have to select the language separately.
Representative
If you are lodging a declaration as a representative on the importer’s behalf, add your details under “Representative” by clicking on the button “+Add representative” If you are an exporter and are lodging the declaration, provide your details under both “Exporter” and “Representative”. A forwarding agency can also act as a representative. A private individual also act as a representative, but only for another private individual. If you are lodging the declaration as an importer, leave the section “Representative” blank.
Select the status of representation from the drop-down menu. It can be direct representation, indirect representation or direct representation on guarantor’s responsibility. If you use direct representation on guarantor’s responsibility, select “2 – Direct representation” from the drop-down menu and tick the box “On guarantor’s responsibility”. Please note that you can’t act as an indirect representative in a customs declaration for inward processing or temporary admission.
Importer
The importer must always be provided. The importer is a business or a person that has originally agreed on the import of the goods across the tax border and is therefore the consignee of the goods. In processing and temporary admission, the declaration lodged when the goods are sent and the declaration lodged when the goods are returned have different importers.
If the importer is a business, the EORI number must be provided as the importer’s identification number.
Please note: If the importer is a private individual and the exporter is a business with an Åland tax border number, the exporter must lodge a recapitulative statement for customers with a tax border number in the Customs Clearance Service (see the section “National tax border declaration: recapitulative statement for customers with a tax border number).
If you are lodging a declaration in the name of the importer that is a VAT-registered business and you have saved your details in advance in the settings and you are not using a representative, you can tick the box “Use the details of the authenticated trader”. The service will then automatically complete your details in the declaration under “Importer”. Otherwise, enter the importer’s identification number, name, street address, postal code, city, country and trader nature.
Exporter
The exporter is the last seller or consignor of the goods before the import of the goods across the tax border.
