Declaration lists

The declaration lists open on the front page of the service when you have logged in. See the general instructions concerning declaration lists in the instructions on the front page. The declarations are divided into four different lists according to the state of processing. By default, the service opens the list of declarations that you have lodged and that are being processed by Customs, i.e. that are unfinished. 

When the state of a declaration changes, the declaration can move from one list to another. For example, when the goods covered by a declaration in the “Accepted” state have been released for the procedure, the declaration will move from the list “In progress” to the list “Finished”.

The possible states for a declaration:

  • Sent = The declaration has been sent from the service to and is waiting to be accepted or registered by Customs.
  • Accepted = The declaration has been received, but is still being processed by Customs.
  • Registered = Customs has registered the declaration. In the case of a pre-lodged declaration, the processing of the declaration will continue when the goods are presented. 
  • Rejected = The declaration has been rejected and the processing of the declaration will not continue.
  • Waiting for response = Customs has requested additional information about the declaration or amendment of the declaration or Customs will inspect the declared goods. 
  • Amendment sent = Customs has received the amended declaration.
  • Amendment rejected = The amendment request has been rejected.
  • Released = The goods have been released for the customs procedure, also after amendment. 
  • Invalidated = The declaration has been invalidated.
  • Discharged = The declared goods have left the customs warehouse and a discharge notification has been submitted for the declaration.
  • Released – discharge rejected = The discharge notification has been rejected.
  • Notification from Customs = Customs has sent a notification concerning the declaration.
  • Cleared = Customs has issued a customs clearance decision.  
  • Draft = a declaration that you have started completing but that you haven’t sent to Customs yet.
  • Template = The details you filled in have been saved as a template that you can use to submit a new declaration 
  • Refused = Import of the goods has been refused, because the requirements for import aren’t met. For example, the product doesn’t meet the safety requirements.

When you want to view the state of a declaration, select the desired declaration row. You can also move to the next or the previous column using the Tab key. You can open the highlighted row by clicking the Enter key.


You can filter declarations on a list by the following details: MRN, declaration state, trader reference, declaration, procedure, declarant, additional declaration type, last change and last document. Declarations can be filtered either by selecting an alternative from the drop-down menu or by writing it as text in the filter field. 

In the example below, the beginning of the MRN has been entered in the filter field of the MRN column, so the filter only shows the declarations with such MRNs.

Filtering. The image shows the MRN search of a declaration in progress using filtering

As for “Declaration state”, “Declaration”, “Additional declaration type” and “Last document”, you can filter declarations by certain conditions. Select the desired conditions by ticking boxes.

Filtering. Image where Additional declaration type and condition A have been chosen as the filter.

Sorting the declaration rows

The contents of tables can be sorted by individual details by clicking the desired heading. All available declaration rows of the list will be sorted. In the next example, the declaration rows have been sorted by declaration state.

Sorting the declaration rows. Image of declarations sorted according to state.

If you want to filter the declarations to only show the ones you have lodged, tick the box “Show only declarations lodged by me” in the top right corner of the page. This is useful especially when a company has several users. By default, this box is unticked, so that all the company’s declarations can be seen at the same time.