Parties (Transit declaration)

Under “Parties”, provide the header level details of the parties.

If you have given your consent for electronic notice of decisions, the system automatically fills in the field “Email address for notifications”. Don’t unselect it. If you wish to change your consent for electronic notice, do it under “Settings”. If you don’t give your consent for electronic notice, you will receive e.g. the requests for additional information and the decisions by post. For detailed guidance, see Settings – Customs instructions.

Here you can also see the details of the authorisation you have provided. 

General information about declaring details of the parties

Every party in the declaration must have an identification number, either an EORI number or some other unique identifier.

The holder of the transit procedure and the representative must always have an EORI number. As for other parties, you can either provide the identification number or fill in the name and address details of the party. The service will automatically fill in the name and address details based on the EORI number you have provided. 

The EORI number of a Finnish business is a trader identification number consisting of the Business ID and the country code (FI1234567-8). You can check the validity of the company’s EORI number in the Commission’s EORI number validation service. Apply for the EORI registration from Customs in advance, if you need it. 

In addition to the identification number, you can also provide the trader office code issued by Customs. A representative must always provide their trader office code. If you provide the trader office code in the declaration, the service automatically completes, in the declaration details to be archived by Customs, the address details already entered in Customs’ customer register on the basis of earlier authorisation details. You can check your trader office code in our “My details” service.

Under “Holder of the transit procedure” and “Representative”, some of the details will be displayed automatically when you tick the box “Use the details of the authenticated trader”. The address details according to the trader office code will then be completed in the declaration. As default, the address of the business’s head office according to the Finnish Business Information System BIS is displayed as the trader office address details (trader office code “000”). In the case of a foreign business, the address used when registering for EORI may be displayed instead. If you have entered the trader office code of some other office than the head office in the settings, the service retrieves the address details according to that trader office code.

Contact person

The contact person is the submitter of the declaration. Customs may contact the contact the contact person for additional information. 

If you have saved your details in advance in the settings, you can tick the box “Use the details of the authenticated person”, and the field for trader office code will be completed automatically. If you are not using the details of the authenticated person, enter your name, email address and phone number in the fields.  

Holder of the transit procedure

The holder of the transit procedure is responsible for ensuring that the details provided in the declaration are correct.

If you are not using the details of the authenticated trader, provide an EORI number or a private individual’s personal identity code as the identification number. When you have entered the EORI number, the service will automatically complete the fields for name and address details as well as trader nature. Otherwise, enter the name, street address, postal code, city, country, trader nature and transaction language.

In a transit declaration, the trader nature is always “R – EORI”, if the trader is a company. 

Choose the transaction language from the drop-down menu. 

If you are lodging a TIR Carnet declaration, also provide the TIR holder id here.

Authorisations 

This information is filled in automatically based on your earlier choices. If the authorisation details are missing and you are lodging e.g. an authorised consignor’s transit declaration, you must lodge a completely new declaration.

Representative

If you are lodging the declaration as a representative, add your details under “Representative” by clicking on the button “+Add representative”. A forwarding agency, for example, can act as a representative. The representative must always have an EORI number if the representative is a company. The service automatically fills in ”2 – Direct representation” as the status of representation.

If you are not using the details of the authenticated trader, enter the identification number in the declaration. The service will automatically complete the fields for name and address details as well as trader nature, if the identification number is an EORI number. Otherwise, enter the name, street address, postal code and city and select the country from the drop-down menu.

Consignor

Only an EORI number can be provided as the identification number of the consignor. When you enter the consignor’s EORI number, the service fills in the other details automatically.

If the consignor does not have an EORI number, leave the “Identification number” field blank and provide the consignor’s name and address details.

Consignee

If all house consignments in the declaration have the same consignee, provide the details of the consignee here and tick the box “Use the same consignee in the entire declaration”. If you are providing details of several consignees, do not provide these details until under “House consignment – goods item”.

Only an EORI number can be provided as the consignee’s identification number. When you provide the consignee’s EORI number, the service fills in the other details automatically.

If the consignee does not have an EORI number, leave the “Identification number” field blank and provide the consignee’s name and address details.

Carrier

The carrier must not be provided if it is the same as the holder of the transit procedure.
Provide the EORI number as the carrier’s identification number.

Additional AEO supply chain actors 

Provide the EORI number of the additional AEO supply chain actor or an identification number that is in accordance with an international MRA agreement and corresponds to the AEO actor’s identification number. Select a role for the additional AEO supply chain actor.