Declaration header

1. Declaration header: by a VAT-registered company

Basic information

On the page “Declaration header”, provide the following details: trader reference, date of crossing the tax border, location, additional information and additional documents.

Trader reference number
As trader reference, provide a free-form reference that specifies the customs declaration. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters.

Declaration type 
In tax border declarations, the declaration type is always “CO – Union goods in the context of trade between parts of the customs territory of the Union”. The declaration type can’t be changed.

Additional declaration type  
The additional declaration type is automatically “A – Standard customs declaration”.

Tax determination date

Select the date when you estimate that the goods will arrive or the date when the goods cross or crossed the tax border. If you don’t know the date when the goods cross or crossed the tax border, you can provide the date when you received the notice of arrival.

If you are submitting a periodic declaration for a calendar month, provide under “Tax determination date” exceptionally the date of submission of the periodic declaration.

If you are pre-lodging a one-stage declaration, provide the estimated arrival date. If the date of submission of the declaration is the same as the arrival date, leave this field empty.

Total amount invoiced and invoice currency
Provide the total amount invoiced for the declaration header, if known.

If you are submitting a periodic declaration, provide under “Declaration header” the total amount in euros for the goods in all the declarations covered by the periodic declaration.

Locations
Customs warehouse or temporary storage: identification of warehouseIf you are lodging a declaration for goods brought into Åland and you know, when completing the declaration, that the goods will be transported via a temporary storage facility, provide the warehouse. The identification of warehouse is the EORI number with code extensions (e.g. FI1234567-800101).

Declaration header

More information

The service will automatically fill in the additional information code “FIPDF” under “Additional information” This means that the service generates a PDF document in the prescribed form, and you can retrieve it later from the e-service. Don’t remove this information if you need e.g. a decision on release that you will present to the transport company or the warehouse keeper.

If you need to provide other additional information, you can add it  by clicking “+Add information”. If you have added an additional information code row by mistake, you can remove it by ticking the box next to the row and clicking the button “Remove selected” above the rows. An additional information code may require a free-form description.

In a periodic declaration, provide the additional information code “FIXXX” and as its description the tax determination month. The month is entered in the format mm/yyyy. The tax determination month is determined according to the date after the goods have crossed the tax border, when the transport company has handed over the possession of the goods to the consignee. This is the date that the importer has entered into their records in the first stage of the customs declaration procedure.

If you use a periodic declaration, provide also “FITIJ – Import across the national tax border, periodic declaration”.

If you are providing the amount invoiced or to be invoiced as an estimate, provide “FITPA – Import across the national tax border, the data is based on estimates”.

Additional documents

In an import declaration, you must always provide an invoice or other additional document with which the declared goods can be connected to the importer’s records.

From the dropdown menu select as “Type” the code “1ZZZ – Other document”, and in the field “Identifier”, enter the identifier of the notice of arrival received by the customer from Åland Post (AN identifier).

Add a document by clicking “+Add document”. From the dropdown menu, select the type of additional document and provide the identifier, such as the number of the additional document or other identifier. The service will automatically fill in the attachment reference, if you upload a document as an attachment.

You don’t need to upload a document you have provided as an additional document, unless Customs separately asks for it. You can upload an attachment by clicking “Upload file”. The supported attachment file types are PDF, JPG, PNG and TIF. The maximum attachment size is 5 MB.

You can, if necessary, add documents by clicking “+Add document”. If you have added an additional document row by mistake, you can remove it by ticking the box next to the row and clicking the button “Remove selected” above the rows.

If you are providing a periodic declaration, provide as an additional document an invoice or other document that can be connected to the importer’s records and to the goods delivery as well as to the amount paid or to be paid for the goods.

2. Declaration header: by a non-VAT-registered company 

Basic information

On the page “Declaration header”, provide the following details: trader reference, date of crossing the tax border, location, additional information and additional documents.

Trader reference number
As trader reference, provide a free-form reference that specifies the customs declaration. The reference can contain no more than 22 characters, and it can consist of numbers, letters or special characters.

Declaration type 
In tax border declarations, the declaration type is always “CO – Union goods in the context of trade between parts of the customs territory of the Union”. The declaration type can’t be changed.

Additional declaration type  
The additional declaration type is automatically “A – Standard customs declaration”.

Exceptional tax date 
Under “Exceptional tax date”, select the date when the goods cross the tax border.

Total amount invoiced and invoice currency
The total amount invoiced is not provided here in the declaration header details. Provide it later in the goods item details.

Locations
Warehouse or temporary storage: identification of warehouseIf you are lodging a declaration for goods brought into Åland and you know, when completing the declaration, that the goods will be transported via a temporary storage facility, provide the warehouse. The identification of warehouse is the EORI number with code extensions (e.g. FI1234567-800101).

Additionl information

The service will automatically fill in the additional information code “FIPDF” under “Additional information” This means that the service generates a PDF document in the prescribed form, and you can retrieve it later from the e-service. Don’t remove this information if you need e.g. a decision on release that you will present to the transport company or the warehouse keeper.
If you need to provide other additional information, you can add it  by clicking “+Add information”. If you have added an additional information code row by mistake, you can remove it by ticking the box next to the row and clicking the button “Remove selected” above the rows. An additional information code may require a free-form description.

Additional documents

In an import declaration, you must always provide an invoice or other additional document with which the declared goods can be connected to the importer’s records.
Add a document by clicking “+Add document”. From the dropdown menu, select the type of additional document and provide the identifier, such as the number of the additional document or other identifier. The service will automatically fill in the attachment reference, if you upload a document as an attachment.
You don’t need to upload a document you have provided as an additional document, unless Customs separately asks for it. You can upload an attachment by clicking “Upload file”. The supported attachment file types are PDF, JPG, PNG and TIF. The maximum attachment size is 5 MB.
You can, if necessary, add documents by clicking “+Add document”. If you have added an additional document row by mistake, you can remove it by ticking the box next to the row and clicking the button “Remove selected” above the rows.