You can search for declarations by clicking ‘Advanced search’ in the top right corner of the main page.
Declaration search with MRN, declarant’s reference or additional reference
You can search for a declaration e.g. with the MRN, the declarant’s reference or the additional reference. Enter the search criterion value and click ‘Search’. If the reference you entered is in the system, the declaration details will be listed in the search results.
The search results show all the declarations that contain the search criterion value, e.g. the beginning of a reference. The results are shown as a list that you can sort and filter.
After adding or editing search criteria, you can update the search results by clicking ‘Search’.
Search with other search criteria
If you want to search for a declaration with other search criteria than MRN or other declaration reference, choose the appropriate search criterion from the drop-down menu. Note that the form of the search value to be entered depends on the chosen search criterion. Other possible search criteria are: lodgement time, role of authenticated trader in declarations, declaration, additional declaration type, identification number of other declared trader and identification of warehouse. You can also search for declarations lodged by you.
Search with several search criteria
If you want to limit the number of search results, you can use several search criteria at the same time. You can add search criteria by clicking ‘+ Add search criterion’, choosing a search criterion from the drop-down menu and entering or choosing the search value. Note that a search with the search criterion ‘MRN or other declaration reference’ prevents the adding of other search criteria.
Search with the role of authenticated trader
A search with the role of authenticated trader shows the authenticated trader’s declaration according to the trader’s role in declarations. If the search criteria are too wide, a time-out error may occur during the search. This depends on the number of declarations in the database. If there is a large number of search results, the first 1 000 results are shown. In such case you’ll have to narrow the search criteria.
Example: when you are carrying out the search with the identification number of other declared trader, you are asked to enter the trader ID of the other party.
Removing search criteria
You can remove a search criterion by clicking ‘Remove’. If you click ‘Delete criteria’, all chosen search criteria will be removed and you can start the search from the beginning.
A pop-up window will check that you want to remove all the search criteria. If you want all the search criteria to be removed, click ‘OK’.
Transaction channel as search criterion
If the declaration has been submitted in the online service, you can search for the declaration using the MRN or another reference. If the declaration has been submitted via message exchange, you can only search for the declaration using the MRN.
Enter the MRN and click ‘Search’. If the system does not find the declaration in the online service, you will see a pop-up window with the text: ‘No declaration with this MRN was found in the Online services database. Do you want to search for the declaration in the other transaction channels?’ Click OK. After this, you may see another pop-up window: ‘Are you sure you want to leave this page?’ In such case, click -> Stay on this page.
If the trader submits the declaration via message exchange, the declaration will be shown when ‘Other transaction channels’ is chosen as transaction channel.
Even if the declaration had originally been submitted by a representative, the declarant can continue to handle the declaration. After this, the representative cannot handle the declaration.