Lodge a new declaration

There are several ways to lodge a customs declaration:

  • create a completely new declaration
  • use a template (see the sections “Declaration lists” and “Summary and submission”)
  • complete a declaration saved as a draft (see the section “Declaration lists”)
  • copy the details of an earlier declaration as a draft (see the section “Summary and submission”).

Here are the instructions for creating a completely new declaration. 

New declaration

You can create a completely new declaration by clicking on “+ New declaration” on the front page. Then choose the declaration you wish to lodge.

Choose the declaration you wish to lodge

Under “Choose the type of a new declaration”, you start by choosing whether you wish to lodge an import declaration, a customs warehousing declaration or an entry or temporary storage declaration.

Choose “Import”, if you wish to lodge standard or two-stage import declarations for goods imported from outside the EU, customs declarations for special procedures or customs declarations for goods imported across the tax border of the EU. Choose “Customs warehousing”, if you wish to lodge customs warehousing declarations. Choose “Entry or temporary storage”, if you wish to lodge declarations for entry or temporary storage. Read more detailed guidance on the subpages “Import declarations”, “Customs warehousing declarations” and “Entry and temporary storage declaration”.

The following alternatives will be displayed based on your earlier choices.

If you directly wish to choose a declaration type that you have used before, you can choose it in the dropdown menu under “Shortcuts”.

Clicking on “Close” will delete all the choices you have made and you will return to the front page of the service.

Import declarations

When you have chosen “Import”, you’ll have to specify what kind of declaration you wish to lodge. The alternatives will be displayed based on your earlier choices. Read the detailed guidance below.

Choosing the declaration type

Next, choose the type of import declaration. The customs procedure will be chosen later.

Choose “Customs declaration” when you are lodging a standard customs declaration, a simplified customs declaration or a declaration for low-value goods. Completing a tax border declaration or a presentation notification also starts with choosing “Customs declaration”. 

Choose “Supplementary customs declaration”, when you are lodging a supplementary declaration to a presentation notification or a simplified declaration. When you have chosen a supplementary declaration, you will move to a declaration list with declarations for which a supplementary customs declaration has not yet been lodged. From the list, choose the declaration for which you wish to lodge a supplementary declaration. A supplementary customs declaration can also be lodged for a period as a recapitulative declaration, in which case it will be lodged for more than one simplified customs declaration or presentation notification at the same time. (For more detailed guidance, see “Supplementary customs declaration” on this page”.)

Choose “Retrospective customs declaration”, if the customs declaration has not been lodged when it should have, that is, if you have received undeclared goods. In that case, the service automatically fills in the additional declaration type required for retrospective declarations.

If you have lodged a declaration during a service interruption under the fallback procedure using a form or a document and are lodging an electronic declaration retrospectively, start by choosing “Customs declaration”.

Choosing the country of dispatch

Next, select the original country of dispatch for the goods. Select the country code for the country of dispatch in the drop-down menu “Select country or territory of dispatch”. You can open a list where you can search and select the country of dispatch. You can also write the beginning of the name of the country or territory (e.g. Chi for China) in the field, and the menu will display the alternatives containing that combination of letters.

If you are lodging an import declaration for goods imported from a non-EU country, select the country of dispatch from the menu, e.g. CN China. If you are lodging a tax border declaration for goods imported from Sweden to Åland, select SE Sweden. If you are lodging a tax border declaration concerning goods traffic between Åland and mainland Finland, select FI Finland (for more detailed guidance, see the section “Åland tax border declarations” on this page).

The selection of country of origin affects the details that you will have to provide next.

Choosing the customs procedure

Next, choose the customs procedure you wish to use. The three most common declarations have their own buttons, which you can click on directly to select the procedure. As for other customs procedures, such as special procedures, you can choose the appropriate heading in the drop-down menu under “Special procedures and other customs procedures”.

     
If you choose “4000 – Release for free circulation without previous customs procedure”, you can lodge a customs declaration for low-value consignments worth less than 150 euros. (For more detailed guidance, see “Import declaration for low-value goods (customs procedure 4000” on this page.)  

If you choose “40 – Release for free circulation”, you can lodge customs declarations for the procedure 40 (release for free circulation), where goods imported from outside the EU are customs cleared and released for use. (For more detailed guidance, see “Release for free circulation (customs procedures 07, 40, 42, 45, 61, 63, 68)” on this page).

If you choose “61 – Re-import and release for free circulation”, you can lodge customs declarations for the procedure 61, where goods temporarily exported from the EU return to the EU. (For more detailed guidance, see “Release for free circulation (customs procedures 07, 40, 42, 45, 61, 63, 68)” on this page).

In customs declarations concerning goods traffic between Åland and mainland Finland as well as in customs declarations for goods imported from another EU country to Åland, you can choose the customs procedure “40 – Release for free circulation” or “61 – Re-import and release for free circulation”. (For more detailed guidance, see the section “Åland tax border declarations” on this page).

If you choose “Special procedures and other customs procedures”, you can lodge customs declarations for other customs procedures, such as: 

  • “07 – Release of goods for free circulation simultaneously placed under a warehousing procedure” – a procedure where the goods are moved e.g. to a tax warehouse
  • ”42 – Release for free circulation and home use of goods exempt from VAT to another Member State” – a procedure where import is followed by intra-Community trade to another Member State 
  • ”44 – End-use authorisation” – a procedure where the goods are used for a specific use
  • “45 – Release of goods for free circulation and partial entry for home use for either VAT or excise duties and their placing in a warehouse other than customs warehouses” – a procedure where the goods are moved e.g. to an excise warehouse
  • ”46 – Import of processed products obtained from equivalent goods under the outward-processing procedure before exportation of goods they are replacing” – a procedure where equivalent goods are used 
    • The use of the procedure always requires a written authorisation granted by the Customs Authorisation Centre.
  • ”48 – Entry for home use with simultaneous release for free circulation of replacement products under outward processing prior to the export of the defective goods” – standard exchange where replacement goods are used
  • ”51 – Inward processing” – a procedure where the goods are e.g. repaired
  • ”51 – Temporary admission” – temporary admission of goods e.g. for an exhibition
  • ”63 – Re-importation with simultaneous release for free circulation” – a procedure where temporarily exported goods return to another Union country.

If you notice that you have selected the wrong customs procedure when you are already completing the declaration, you can no longer change the declaration type. You have to stop completing the declaration and start a new declaration. 

Please note that clicking on “Close” will delete all the choices you have made and you will return to the front page of the service.

Entering an arrival ID

Based on your earlier choices, the following field may be displayed in the service: “If you have an arrival ID from postal or freight operator, enter it here before selecting a declaration”. If you are completing a customs declaration for a postal consignment or other consignment for which you have received an arrival ID or other tracking ID, it is important that you enter the ID here. The service will then automatically complete some of the declaration details. The condition for this is that the transport company has agreed with Customs to supply the details.

From the dropdown menu, choose the trader that gave you the ID, and click on “Apply”. Please note that to provide the arrival ID you can’t copy an earlier declaration or use a template. You have to start lodging a declaration by clicking on “+ New”. 

If you don’t have an arrival ID or a tracking ID, you can also start completing a customs declaration without the ID. 
Please note: The arrival ID is not provided in Åland tax border declarations. When you are completing a tax border declaration for goods imported from another EU country to Åland or for goods transported between Åland and mainland Finland, do not provide the arrival ID or tracking ID at this stage. Provide the arrival ID or item tracking ID only in attachments.

Import declaration for low-value goods (customs procedure 4000)

When you have chosen the customs procedure “4000 – Release for free circulation without previous customs procedure”, select whether the value of your consignment is no more than 150 euros (a low-value consignment) or over 150 euros.

After this, select whether your goods are subject to restrictions or excise duty or not.

Please note that clicking on “Close” will delete all the choices you have made and you will return to the front page of the service.

Release for free circulation (customs procedures codes 07, 40, 42, 45, 61, 63, 68): standard

declaration, simplified declaration and presentation notification

If you are lodging an import declaration for release for free circulation, choose the customs procedure 40 by clicking on “40 – Release for free circulation”.

If you are lodging a re-import declaration click on “61 – Re-import and release for free circulation”. You can choose the other customs procedures for release for free circulation, 07, 42, 63 and 68 in the drop-down menu “Special procedures and other customs procedures”.


Next, in the section “Start to lodge a declaration”, provide the arrival ID or tracking ID. If there isn’t one, it doesn’t need to be provided.

Next, choose the declaration you wish to lodge. Choose standard customs declaration, simplified declaration or presentation notification.

If you are providing all details concerning the consignment in one standard declaration, click on “Standard customs declaration” (FI415A). If you are lodging a simplified declaration where some details are missing or where some of the provided details are estimates, click on “Simplified declaration” (FI415A). In that case, you must provide the missing and exact details later using a supplementary customs declaration. If you have an authorisation for entry in the declarant's records, click on “Presentation notification” (FI475A). In that case, you must lodge a supplementary customs declaration later.

If you don’t want to lodge a declaration, but create a template for later use, tick the box “I do not want to send a declaration now but I want to made a template for later use” before choosing the customs declaration. Then you can start creating a template by clicking on the appropriate declaration. (For more information on templates, see the sections “Declaration lists” and “Summary and submission”).  

Please note that clicking on “Close” will delete all the choices you have made and you will return to the front page of the service.

Customs declarations for special procedures (customs procedure 44, 46, 48, 51 or 53)

When you are lodging a customs declaration for a special procedure, you can choose the appropriate procedure in the drop-down menu under “Special procedures and other customs procedures”.

After choosing the customs procedure, choose whether you have a written authorisation granted by the Customs Authorisation Centre or whether you are applying for an authorisation  with a customs declaration. If applying for an authorisation with a customs declaration, you can only choose the standard customs declaration. If you have a written authorisation granted by the Customs Authorisation Centre, choose standard customs declaration, simplified declaration or presentation notification.

Supplementary import declaration

When you have chosen “Supplementary customs declaration” as the import declaration type, a list opens with all your declarations for which a supplementary customs declaration has not yet been lodged.

From the list, choose the customs declaration(s) for which you wish to lodge a supplementary declaration. If you cannot find the declaration on the list, you can use search filters. 
If you are lodging a supplementary customs declaration for one simplified customs declaration or for a presentation notification, click on the button with the “Right arrow” icon in the second-to-last column of the declaration row. 

If you are lodging a supplementary recapitulative customs declaration for more than one simplified customs declaration or for presentation notification, choose one of the customs declarations covered by the supplementary declaration and click on the tree view icon in the last column of that declaration row.

Then tick the boxes for all declarations covered by the supplementary customs declarations. Click “Start” to start lodging the declaration.

If you have an authorisation for entry in the declarant's records (EIR authorisation) and you are lodging a supplementary EIDR declaration for which a presentation notification has not been lodged, click on “The declaration is not on the list. I have a presentation notification waiver (EIDR).” Then choose the procedure for which you are wish to lodge a declaration.

Åland tax border declarations

When you are lodging an Åland tax border declaration, i.e. a customs declarations concerning goods traffic between Åland and mainland Finland or for goods imported from another EU country to Åland, start by clicking on “Import”. Then choose “Customs declaration” as the declaration type.

Then choose the country of dispatch. If you are lodging a customs declaration concerning goods traffic between Åland and mainland Finland, select Finland as the original country of dispatch. You will then be directed to fill in a national tax border declaration. If you are lodging a customs declaration for goods imported from another EU country to Åland, select that EU country as the original country of dispatch. You will then be directed to fill in a tax border declaration for goods imported from another EU country.

In the national tax border declaration, choose “40 – Release for free circulation” or “61 – Re-import and release for free circulation” as the customs procedure. In the EU tax border declaration, you can also choose ”51 – Placing goods under inward processing procedure” or ”53 – Placing of goods under temporary admission” from the drop-down menu under “Special procedures and other customs procedures”.

In the national tax border declaration, the arrival ID provided by the transport company is not used.

You can only choose the standard customs declaration. Click on the button “Customs declaration”, to proceed to fill in the declaration.

Please note that clicking on “Close” will delete all the choices you have made and you will return to the front page of the service.

Customs warehousing declarations

When you have chosen “Customs warehousing”, the section “Start to lodge a declaration” is displayed. There are three alternatives with codes as headings. You can choose between a standard customs declaration, a presentation notification or a discharge notification. Start lodging a declaration by choosing the appropriate alternative (for more information about the alternatives, see below).

Please note that clicking on “Close” will delete all the choices you have made and you will return to the front page of the service.

Standard customs declaration (FI415A)

If you are lodging a customs warehousing declaration concerning your own warehouse or another authorisation holder’s warehouse, select the standard declaration. You can lodge a declaration 

  • upon presentation, that is, when the goods arrive in Finland or at your warehouse
  • in advance, no more than 30 days prior to the arrival of goods, if you have the MRN of the declaration for the previous procedure.

Start lodging the declaration by clicking on “Customs declaration”.

If you don’t want to lodge a declaration, but create a template for later use, tick the box “I do not want to send a declaration now but I want to made a template for later use” first. Then you can start creating a template by clicking on “Customs declaration”. (For more information on templates, see the sections “Declaration lists” and “Summary and submission”).

Presentation notification concerning entry in the declarant's records (EIDR) (FI475A)

If you have the authorisation for entry in the declarant’s records and you have made an entry in the records concerning the goods that have arrived at the warehouse, choose the presentation notification. 

Start lodging the declaration by clicking on “Presentation notification”. 

If you don’t want to lodge a declaration, but create a template for later use, tick the box “I do not want to send a declaration now but I want to made a template for later use” first. Then you can start creating a template by clicking on “Presentation notification”. (For more information on templates, see the sections “Declaration lists” and “Summary and submission”). 

Discharge notification for customs warehousing (FI488A)

If you are a customs warehousing authorisation holder or represent one, use the discharge notification to notify which customs warehousing declarations have been discharged e.g. with import clearance, transit or re-export. A discharge notification doesn’t discharge the customs warehousing procedure, it is just a notification concerning one or several customs warehousing declarations.

Start lodging the declaration by clicking on “Discharge notification”.

If you don’t want to lodge a declaration, but create a template for later use, tick the box “I do not want to send a declaration now but I want to made a template for later use” first. Then you can start creating a template by clicking on “Discharge notification”. (For more information on templates, see the sections “Declaration lists” and “Summary and submission”).

Entry declarations and temporary storage declarations

When you have chosen “Entry or a temporary storage”, you’ll have to choose under “What do you want to do with the goods?” which declaration you wish to lodge. The alternatives are:

  • a presentation notification
  • a temporary storage declaration pre-lodged or combined with a presentation notification as well as an unloading report for temporary storage
  • declarations for movements between temporary storage facilities

Start lodging a declaration by choosing the appropriate alternative (for more information about the alternatives, see below).

Presentation notification 

If a temporary storage declaration (FI337A) has been lodged for the goods and they have arrived in Finland and are available for inspection by Customs, choose under “What do you want to do with the goods” the alternative “Present them to Customs”. Choose “Present them to Customs” also if goods are transported between Åland and mainland Finland or from another EU country to Åland.

After this, the button “Presentation notification” (FI332A) will be displayed, and by clicking on it you can proceed to fill in the declaration.

Temporary storage declaration and unloading report

If the goods are arriving or have arrived by sea or air directly from another EU country, Norway or Switzerland at a temporary storage facility, choose under “What do you want to do with the goods” the alternative “Declare them for temporary storage”.

After this, three different alternatives will be displayed. If you are pre-lodging a temporary storage declaration, choose “Temporary storage declaration” (FI337A). If the goods have already arrived and you are lodging a combined temporary storage declaration and presentation notification, choose “Temporary storage declaration and presentation notification” (FI335A). If the goods have been unloaded into a temporary storage facility, and discrepancies have been discovered between the declared details and the goods unloaded into the storage facility, choose “Unloading report for temporary storage” (FI364A). Proceed to fill in the declaration by clicking on “Temporary storage”, “Combined declaration” or “Unloading report”.

Moving goods between temporary storage facilities

If you are moving goods under temporary storage or if goods moved under temporary storage have arrived at your storage facility, choose under “What do you want to do with the goods” the alternative “Move them between temporary storage facilities”.

After this, three different alternatives will be displayed. If you are the operator of the dispatching storage facility and are lodging a notification of the intended movement, choose “Notification of the intended movement” (FI376A). If you are the operator of the dispatching storage facility and are lodging a notification of the finalization of the movement, choose “Notification of the finalization of the movement” (FI379A). If you are the operator of the receiving storage facility and are lodging a temporary storage declaration for the goods unloaded into the storage facility after the movement, choose “Temporary storage declaration after movement” (FI377A). Proceed to fill in the declaration by clicking on “Intended movement”, “Finalization of the movement” or “Temporary storage”.